Administrative & Operations Coordinator

Company: Aurum Care Co.

Location: North York, Toronto, ON (On-site)

Job Type: Full-time, Permanent

Salary: $42,000–$46,000 per year, based on experience

Schedule: Monday to Friday, 10:00 AM – 6:00 PM

About Us

Aurum Care Co. is an established, growing, family-owned Canadian wholesale distribution company specializing in medical, safety, cleaning, janitorial, packaging, and industrial supplies.

We are seeking an organized, effective, and resourceful individual to support our growing business. The ideal candidate is comfortable with technology, communicates professionally, learns quickly, and takes initiative in solving problems.

This role is ideal for someone who enjoys variety, takes pride in accuracy, and wants to grow with an established family-owned company.

Key Responsibilities

Administration & Operations

- Manage daily administrative tasks, emails, documentation, and business records.
- Prepare quotations, invoices, purchase orders, and professional correspondence.
- Process customer orders and coordinate with the warehouse team to ensure timely fulfillment.
- Maintain accurate product information, pricing, inventory, and supplier records.
- Organize and prioritize daily tasks to keep operations running efficiently.

Accounting & Customer Coordination

- Use QuickBooks Online for invoicing, transaction management, and recordkeeping.
- Track outstanding invoices and follow up on payments.
- Respond to customer inquiries and follow up on quotations, orders, and requests.
- Communicate with suppliers regarding purchasing, pricing, and product availability.

Business Support & Technology

- Research potential B2B customers, suppliers, products, and competitors.
- Maintain customer databases, Excel reports, pricing sheets, and product catalogues.




- Assist with e-commerce administration and product updates.
- Learn and work with business software, including supporting the implementation of future ERP systems.
- Identify inefficiencies and recommend practical solutions to improve daily processes.

Required Qualifications & Skills
- Hands-on experience with QuickBooks Online.
- Excellent written and verbal English communication skills.
- Intermediate proficiency in Microsoft Excel and familiarity with Microsoft Office and Google Workspace.
- Solid organizational skills, numerical accuracy, and attention to detail.
- Ability to manage competing priorities and complete tasks efficiently.
- Comfortable learning and adapting to new software and technology.
- Strong problem-solving skills, initiative, and independent thinking.
- Ability to work effectively in a busy environment.

Preferred Qualifications
- Ideally 2–3 years of experience in administration, operations, accounting support, or similar roles. Candidates with less experience and strong relevant skills are encouraged to apply.
- Experience with ERP, inventory management, or order management software.
- Experience with Shopify or other e-commerce platforms.
- Experience in wholesale distribution, B2B operations, purchasing, or customer service.
- Familiarity with AI-powered productivity tools and modern business software.

What We're Looking For

We value someone who





- Learns quickly and adapts comfortably to new technology.
- Works efficiently while maintaining accuracy.
- Takes initiative and ownership of their work.
- Thinks critically and approaches challenges with practical solutions.
- Can independently prioritize tasks and manage multiple responsibilities.
- Communicates clearly, professionally, and proactively.
- Enjoys finding smarter ways to improve everyday processes.

What We Offer
- Full-time, permanent employment.
- Consistent Monday-to-Friday daytime schedule.
- Two weeks of paid vacation.
- Friendly, collaborative, family-owned work environment.
- Exposure to different areas of business operations.
- Opportunities to develop new skills and take on greater responsibilities as the company grows.

How to Apply Please submit your resume through Indeed.

We welcome applications from motivated individuals who bring strong organizational skills, a willingness to learn, and a proactive approach to getting things done.

We value initiative, efficiency, communication, and problem-solving ability just as much as years of experience.

Pay: From $42,000.00 per year

Benefits

- On-site parking
- Paid time off

Application question(s):
- How much hands-on experience do you have with QuickBooks Online?
- How would you rate your Microsoft Excel proficiency?
- Which business software, ERP, inventory management, or order management systems have you used?
- Are you available to work on-site in North York, Toronto, Monday to Friday, 10 AM–6 PM?
- Describe a time you solved a workplace problem or improved an inefficient process. What did you do?

Education:
- Secondary School (preferred)

Experience:
- Administrative: 2 years (preferred)

Work Location: In person

📌 Administrative & Operations Coordinator (North York)
🏢 Aurum Care
📍 North York