Job Title: Bookkeeper and Office Administrator

Reports To: Owner / General Manager

Location: Bracebridge, ON

Job Type: Full time, permanent, in person

Schedule: Monday to Friday, 35 hours per week

Hourly wage: $35.00 to $39.00 per hour

Benefits: health spending account, 2% RRSP top up (increased over years of service), 2 weeks of vacation time plus 1 week off at Christmas and all statutory long weekends are 4 days long.

Position Summary

Bracebridge Machine & Mechanical is seeking a detailed oriented Bookkeeper and Office Administrator who will be responsible for the day-to-day accounting, bookkeeping, payroll, and general administrative functions of the business. This position plays an important role in maintaining accurate financial records, ensuring timely payments and government remittances, coordinating inventory-related accounting activities, and supporting the preparation of year-end financial information.

In addition to routine accounting duties, the position provides general office support, answers incoming telephone calls, and assists management with reviewing financial statements, monitoring expenses, and preparing and tracking budgets.

The successful candidate is organized, detail-oriented, comfortable working independently, and capable of understanding the financial position of a small business and providing practical financial and administrative support to management.

Key Responsibilities

Daily Responsibilities

- Prepare and issue customer invoices.
- Enter supplier invoices and post business expenses.
- Record daily banking transactions.
- Maintain accurate and up-to-date accounting records.
- Enter purchase orders for inventory purchases.

Bi-Monthly Responsibilities

- Process payroll, including applicable deductions and payroll records.
- Process accounts payable.
- Monitor supplier invoices and payment requirements.

Monthly Responsibilities

- Review & reconcile multiple accounts and investigate discrepancies.
- Prepare and record manual bank deposits.
- Prepare, submit, and remit all payments and required reporting to the Canada Revenue Agency (CRA).

Quarterly Responsibilities





- Conduct inventory audits and investigate discrepancies.
- Prepare and submit WSIB reporting and remittances.

Annual Responsibilities

- Gather, organize, and prepare year-end accounting records and supporting schedules for the external accountant.
- Enter year-end adjusting journal entries as provided or approved by the external accountant.
- Assist with year-end accounting procedures and respond to requests for supporting documentation.

Financial Reporting and Budget Support

- Read and understand financial statements, including the income statement and balance sheet.
- Assist management in reviewing financial results and identifying significant changes in revenue, expenses, and profitability.
- Monitor expenses against established budgets and identify variances for management's attention.
- Prepare basic financial summaries and reports to support management decision-making.
- Identify unusual transactions, potential cost savings, and areas requiring further review.

General Office Administration

- Answer incoming telephone calls and direct inquiries appropriately.
- Provide general office and administrative support as required.
- Maintain organized financial files, records, and documentation.
- Communicate with customers, suppliers, employees, and the external accountant professionally.
- Assist with other administrative duties as required to support the efficient operation of the business.

Qualifications and Experience

- 5 years of previous bookkeeping or accounting administration experience, preferably in a small-business environment.
- Knowledge of full-cycle bookkeeping, accounts payable, payroll, and account reconciliations using QuickBooks desktop.




- Familiarity with Canadian payroll deductions, HST reporting and remittances, CRA requirements, and WSIB reporting.
- Ability to read and understand basic financial statements and recognize significant financial trends or variances.
- Experience assisting with budgets, expense monitoring, or basic financial analysis is an asset.
- Proficiency in accounting software, spreadsheets, and standard office applications.
- Robust organizational, communication, analytical, and problem-solving skills.
- High degree of accuracy, reliability, discretion, and confidentiality.
- Ability to manage competing priorities, meet deadlines, and work independently.

Key Attributes

- Strong attention to detail and financial accuracy.
- Comfortable working with numbers and interpreting financial information.
- Proactive in identifying discrepancies and bringing concerns to management's attention.
- Professional and approachable when dealing with customers, suppliers, and employees.
- Flexible and willing to assist with a variety of responsibilities in a small-business environment.

Company Profile Bracebridge Machine & Mechanical Inc is a family run business that has been operating for over 40 years, with the 3rd generation recently taking over. We have a dedicated workforce that feels like family that we have great pride in. We are a service-based industry providing machining, fabricating and hydraulic repairs to individuals and local industry big and small.

We work with companies in Muskoka and the surrounding area on all kinds of unique projects. Our goal is to always provide outstanding customer service and quality products in a timely manner. Check us out at www.bracebridgemachine.com

Pay: $35.00-$39.00 per hour

Expected hours: 35.0 per week

Benefits

- Casual dress
- Dental care
- Flexible schedule
- On-site parking
- Paid time off
- RRSP match
- Vision care

Ability to commute/relocate:
- Bracebridge, ON: reliably commute or plan to relocate before starting work (required)

Experience:
- Bookkeeping: 5 years (preferred)

Work Location: In person

📌 Bookkeeper and Office Administrator (Bracebridge)
🏢 Bracebridge Machine
📍 Bracebridge