School District 8 - Kootenay Lake is looking for qualified candidates to work on an as needed basis as Casual / On-Call Administrative Assistants for the 2026-2027 School Year. Qualified candidates will be considered for placement on the established casual lists for each of the Family of Schools within the District: Creston, Crawford Bay, Nelson, Salmo, Kaslo, and Slocan Valley. All awarded applicants will be required to join the CUPE Local 748 Union.

Note: A Vulnerable Sector Criminal Record Check will be required from successful applicants, with a review every five (5) years. Performs administrative, secretarial, basic accounting, cashiering, reception, and clerical services in a confidential environment within a school, ensuring the effective operation of the school. Manages student information using the provincial student information system to meet school reporting requirements.

Front office management Sign in and direct visitors, responds to a wide variety of external/internal inquiries by telephone, e-mail and in person. Schedules appointments and meetings and assisting with organizing events and field trips. Maintains and orders office and stationary supplies, materials, learning resources and manages equipment.

Performs accounting duties including accounts receivable and payable, journal entries, cash handling, and account reconciliations. Ensures maintenance of telephone/voicemail system. Compose letters, memos, forms, financial reports, office procedures and other documents.

Assists with school start-up and year-end procedures including textbook distribution, awards and transition programs, ministry forms, prepares and enters transcript data. Maintains staff attendance records including for on-call staff and monitors completion of time sheets and reconciles it for staff reports.



Maintains student records including the management of the student information systems.

Enters data, generates attendance records, and reports. Updates content and maintains department/school website, calendar, bulletin board, and web forms. Coordination of facilities rentals, including preparing the rental applications, invoicing, and Accounts Receivable.

Arranges travel and/or accommodations and meeting facilities Completion of an Office Administration program certificate or equivalent post-secondary education. Minimum two (2) years office administration experience.

First Aid

Level 1 Customer service expertise, and proficiency in building relationships. Considerable knowledge and/or experience with computerized accounting, bookkeeping and record-keeping systems commensurate with the school's operating procedures. Advanced knowledge of computer software in a Windows environment, including word processing, spreadsheet, database, Microsoft Office and web-based applications.

Considerable knowledge and ability to operate and troubleshoot a variety of office equipment. Ability to maintain effective working relationships with the public, students, teachers, principals, and other employees, in addition to various outside agencies/suppliers. Ability to understand and implement office procedures Ability to organize and prioritize workload with limited supervision including managing requests and problem-solving.

Ability to establish, organize and maintain accounting, bookkeeping and record-keeping systems. Adhere to District policies, procedures and safety protocols. Work with minimal supervision, following established practices and/or methods.

Working in a fast-paced work environment, managing time constraints, navigating frequent interruptions, and handling challenging interactions with the public.

General Public School

District 8 supports equity hiring for Indigenous applicants.

📌 Casual School Administrative Assistant I (Nelson)
🏢 School District #8 (Kootenay Lake)
📍 Nelson