WHO WE ARE

The Canadian Forces Morale and Welfare Services’ (CFMWS) supports the Canadian Armed Forces members and their families wherever they are in the world through the provision of fitness, recreation and leisure activities, family and charitable support, retail as well as personal financial services. We offer our employees the opportunity to work with a purpose every day in an inclusive, healthy, respectful and rewarding work workplace.

THE ROLE

Provide administrative support for the planning, organizing and delivering of community recreation activities.

Provide administrative services to the B/W/U Recreation Council and B/W/U Community Council.

Act as point of contact for internal and external customers.

Greet visitors; ascertain nature of business, and direct visitors to the appropriate person.

Prepare, key in, and edit invoices, presentations, brochures, publications, reports and related material.

Open, distribute and process incoming and outgoing regular and electronic mail and other material and organize the flow of information internally and with other departments or organizations.

Schedule and confirm appointments and meetings related to recreation activities.

Order office supplies and maintain inventory.

Order supplies for special events.

Respond to telephone, in person or electronic enquiries or forward to appropriate person.

Photocopy and collate documents for distribution, mailing and filing.

Send and receive messages and documents using fax machine or electronic mail.

Maintain manual or electronic files, inventories, mailing lists, and databases.

Set up and maintain manual and computerized information filing systems.





Prepare invoices and make deposits.

Maintain a petty cash fund, as required.

Sort and process invoices, applications, receipts, expenditures, forms and other documents.

Receive and issue receipts for registration fees and compound fees.

Maintain and update membership database.

Issue facility keys and lease renewals, as required.

Inform clients on regulations for the use of facilities and accommodations and ensure they are adhered to.

Maintain and update notice boards.

Distribute brochures, publications and other community recreation promotional material.

Book facilities, equipment or resources, as required.

Assist with the preparation, distribution and collection of surveys.

Register trouble calls and record work order log.

Comply with NPF policies, procedures, regulations and applicable legislation.

QUALIFICATIONS NEEDED

Education, Certifications and Licenses

College diploma or certificate in Business Administration, Office Administration, Accounting or a related field AND some years experience in administration or in a related field

OR

High school diploma AND several years experience in administration or related field

Experience In office administration In basic accounting In drafting and distributing correspondence In applying policies,



procedures and regulations In using software for publications and promotional correspondence In using software for word processing, spreadsheets, presentations, databases, e-mail and internet browsing

Knowledge Of office procedures Of time management techniques Of basic office equipment Of invoicing

LANGUAGE REQUIREMENTS

French Essential / Bilingual an asset

BENEFITS AVAILABLE

Health Benefits: Drug coverage, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.

Work Life Balance: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.

Perks: Discounts through CFAppreciation.

OTHER INFORMATION

Mostly during week days, daytime.

Possible working hours between 6 am and 6 pm

Maximum hours per week : 40 hours

START DATE

As soon as possible

INCLUSION AND ACCOMMODATION

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of the communities in which we live. Accommodations are available to all candidates identifying a need during all or any parts of the selection process.

📌 Community Recreation Administrative Clerk (Quebec City)
🏢 CFMWS
📍 Quebec City