Event Coordinator 45,000-50,000 annually plus competitive benefits package, RRSP matching, and two weeks annual vacation. Monday-Friday, 8:30am-4:30pm (37.5 hours per week) Expected to attend a limited number of outside regular business hours events as required. Standard vacation and leave provisions (details outlined in employment contract and Chamber Staff Core Policy Manual).

This position is responsible for the coordinating, planning and execution of all signature and regular Chamber events. Working with and under the leadership of the CEO and the entire Chamber team, this position holds the responsibility to ensure meaningful and seamless event experiences with members and the local business community. Events are integral to community engagement and sponsorship relationships for the Chamber.

Key sponsorship programs include Pillar Partners, Community Engagement Sponsors and reciprocal agreements.

The position oversees our signature events: Abbotsford Business Excellence Awards, Golf Tournament and Agricultural Bus Tour, as well as the monthly luncheons and networking events.

The Event

Coordinator is financially responsible to develop and closely monitor event budgets, revenue targets and financial forecasts for all events and sponsorships. The coordinator is also responsible for promoting events to bolster the Chamber's public profile, brand awareness and community engagement. This includes coordinating social media with the Chamber's contractor and working with Chamber staff on event related communications.

In advance of each new calendar year, develop annual events and sponsorships plan; Events Create yearly schedule of monthly luncheon events and sponsorship plan. Maintain registration records from all sources including website, telephone and email. Ensure registration and payments are tracked and up to date in the Chamber's CRM in coordination with the Office Manager.

Complete all other duties as per detailed events check list. Support of the Company of Young Professionals and Entrepreneurs Events The Event Coordinator will work to provide event logistics support for CYPE networking events similar to the Business After Business concept.

Other events support may include such as for: workshops, multi Chamber events, special event concepts.

The Event

Coordinator will work with the Business Engagement Manager to coordinate CYPE Program sponsorship with the support of the CEO as needed. Maintain annual schedule and plan for Business After Business (BAB) community hosts Promote event through Chamber communications.



Manage registrations and on-site event execution.

Signature Events Agricultural Bus Tour

Work with the Chamber's Agriculture Committee or Event Task Group on tour itinerary, venues, concepts, and innovative sectoral engagement ideas. Coordinate all event logistics; tour stops, lunch, speakers, volunteers, bus guides and transportation. Secure sponsorships and attendance levels as per annual events and sponsorship planning.

Manage registrations, on-site event execution and payment records. Arrange and coordinate Chamber group bus tour operator(s) for day of tour execution. Promote event through Chamber communications.

Summer Social

Is the lead staff person to coordinate the execution of the event. Works with the Company of Young Professionals and Entrepreneurs Program (CYPE) and the Business Engagement Manager to plan and execute the event. Assists with venue booking, food and beverage coordination, events page set up and registration, as well as marketing and promotions for the event.

Create speaker's speaking notes and event agenda. Arrange all event logistics. Book venue and liaise with Ledgeview Golf Club including on placement of all signage. Arrange day of event support from volunteers to assist with registration, raffle sales and other duties as required.

Prepare agenda for the day and evening and track winners of major prizes. Organize lunch and dinner portions of the event. Obtain all sponsorships as required and in the event plan and budget/revenue plan.

Secure sponsorships and attendance levels as per BEA budget and in alignment with the annual events and sponsorship plan. Act as Chair of the Business Excellence Committee and work with its volunteers to support planning and event execution. Coordinate advertising with The Abbotsford News.

Coordinate all event planning and execution, including but not limited to: Event set up for décor, lighting, staging and audio/visual requirements. Obtain a speaker/entertainment. Prepare BEA program, agenda and script for the evening including, event speakers, Emcee, nominees, recipients and sponsor announcements.

Work with video company for video production components.



Work with the CEO to determine the yearly event sponsorship targets and for each event understand related budgets, revenue forecasts, financial goals and timelines. With attention also to the signature events protocol.

Work with the CEO to organize records of Chamber Pillar Sponsors, Community Engagement Partners, CYPE Program Sponsors, Agriculture Bus Tour Sponsors, Golf Tournament, Business Excellence Awards Sponsors, and Contra-Agreements. Create event materials, agendas and speaking notes.

Follow Chamber

Communications and Marketing Plans, particularly promotional activities related to events and sponsorships. Prepare and update the events section and pages on the Chamber website. Provide events information for the Chamber myBusiness monthly edition in The Abbotsford News.

Work with the Business Engagement Manager and Social Media Contractor to: Coordinate event related online website, social media posts and content, email blast communications. Generate communications and social media content ideas. Attend events and take photos or arrange photographer for communications and social media content.

Reporting and Administrative Duties Provide events reports and information to the CEO as requested. Responsible for the set up/take down and signage for Chamber events. Provide back-up assistance in the office during periods of leave and absence.

Provides back up for Office Manager when on vacation to: Signs certificates of origin when Office Manager is unavailable. Housekeeping duties as assigned. Support and participate in Chamber events and programs.

Undertake other administrative duties as required, and special project/activities as directed by the CEO. For example, may represent the Chamber at selected events or meetings throughout the year. Degree or studies in events management, marketing, and business administration.

Previous experience 3+ years in events management and sponsorship. Skilled at creating a welcoming environment, set ups and displays, with attention to customer experience. Proficient in Microsoft Office products including Outlook, Excel and Word.

Experience with communications software, social media applications, events management software and/or CRM systems. Robust interpersonal skills, abilities in partnership building and customer service orientation. Detail oriented with a high quality work output. Reliable, accountable and open to coaching and seeks continuous improvement and learning. Full-time Monday to Friday

📌 Events Manager (full time) (Abbotsford)
🏢 Intscanada
📍 Abbotsford