Overview

NPTBDC is seeking a highly organized, qualified, and detail-oriented Executive Assistant to the Board of Directors to provide high-level administrative, organizational, and governance support to the Board of Directors and its committees.

The Executive Assistant serves as a key administrative liaison between the Board of Directors, senior management, staff, and external stakeholders. This position is responsible for coordinating board meetings, preparing agendas and meeting materials, recording and maintaining accurate minutes, managing confidential correspondence, monitoring board decisions and action items, and supporting effective board governance practices.

The successful candidate will demonstrate exceptional organizational skills, sound judgment, discretion, professionalism, and the ability to manage sensitive information while supporting the effective operation of the Board.

Responsibilities

- Board of Directors Administrative Support
- Board Meetings, Minutes, and Recordkeeping
- Management and Organizational Support
- Confidential Correspondence and Communications

Qualifications

- High school diploma or equivalent.



(Post-secondary education in office administration an asset)
- Proficient in Microsoft Office Suite (Word, Excel and Outlook)
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent typing skills with attention to detail for accurate data entry and documentation.
- Experience working within an Indigenous organization, nonprofit housing provider, or community-based organization.

Working Conditions

- Flexible working hours (set your own working hours based on deliverable deadlines for board meeting)
- Some evening or occasional weekend work may be necessary to accommodate Board meetings, annual general meetings, and special events.
- Regular interaction with Board members, senior management, community representatives, and external stakeholders.

We appreciate your interest in joining our team and we look forward to hearing from you! Pay: $30.00-$40.00 per hour

Expected hours: 5.0 – 10.0 per week

Benefits

- On-site parking

Work Location: Hybrid remote in Thunder Bay, ON P7A 4M2

📌 Executive Assistant to Board (Thunder Bay)
🏢 Native People of Thunder Bay Development
📍 Thunder Bay