Qualifications

College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field

OR

High School diploma AND several years experience in administration or in a related field

Knowledge

Of office procedures Of time management techniques Of basic office equipment Of resource management Of budget administration

Experience

In office administration and records management In making travel arrangements and travel claims In invoice and order processing In organizing meetings and schedules In drafting and distributing correspondence In the preparation of reports In maintaining web ready graphics, and desktop publishing In using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing

Responsibilities

Ensure the collection of necessary documentation and arrange topic briefings in preparation for conferences, meetings, and appointments. Provide clerical support for the Health Promotion (HP) manager/supervisor including data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action. Organize meetings, advise attendees, draft and distribute agendas and minutes. Schedule and arrange appointments, meetings, and travel schedules.



Provide administrative support for taskings and campaigns. Organize event calendar. Assist with events, including registration, booking technical equipment and set up, as required. Assist in the preparation and formatting of charts, outlines and other visual material for presentations. Collect, enter, compile and submit data, as required. Sort, receive, log and distribute incoming correspondence. Review and format outgoing correspondence. Provide reception services and respond to general information inquiries ensuring follow-up. Assist in the administrative procedures such as budget submissions, contracts administration and work schedules. Maintain bulletin board displays and pamphlet racks.

Order and maintain office and program supplies. Obtain estimates and prepare purchase orders. Monitor, record and document financial transactions/commitments. Process invoices and travel claims. Set up and maintain filing systems.

Maintain and update the local HP website, as required. Comply with NPF policies, procedures, regulations and applicable legislation. Ensure compliance with the Health & Safety Program, in conjunction with management, and may act as a Representative or member of a local NPF Committee.

Perform other related duties as assigned by supervisor.

📌 Health Promotion Administrative Assistant (Saskatchewan)
🏢 CFMWS
📍 Saskatchewan