Human Resources Coordinator – Full-Time

Concierge Care Calgary | Calgary, AB

Salary: $50,000 per year

Job Type: Full-Time, Permanent

Schedule: Primarily Monday to Friday, daytime hours

Location: In-office, Calgary, Alberta

About Concierge Care Calgary

Concierge Care Calgary is a locally owned, nurse-led home care company dedicated to providing exceptional, personalized care to individuals and families throughout Calgary and surrounding communities.

Founded by four local women, including three Registered Nurses, our leadership team brings over 100 years of combined nursing experience to the care we provide.

We are proud to be an independent, non-franchise company that values compassion, professionalism, collaboration and genuine relationships.

With a growing team of over 100 caregivers, we are looking for an organized, detail-oriented and personable Human Resources Coordinator to help support our employees and strengthen our HR operations.

About the Role

This is a hands-on HR position suited to someone who enjoys working with people while also taking pride in keeping processes, records and documentation accurate and organized.

As our Human Resources Coordinator, you will be responsible for supporting the full employee lifecycle, from recruitment and onboarding through ongoing employee administration, training compliance and employee relations.

You will work closely with our management and scheduling teams to help ensure our caregivers feel supported, informed and valued.

Because we operate in home care, attention to detail, confidentiality and the ability to manage competing priorities are essential.

Key Responsibilities

Recruitment & Hiring

- Coordinate recruitment activities, including preparing job postings and reviewing applications.
- Conduct initial candidate screening and coordinate interviews.
- Communicate professionally with applicants throughout the hiring process.
- Verify required certifications, registrations, references and employment documentation.
- Prepare employment offers, agreements and onboarding packages.
- Maintain organized recruitment records and track hiring needs.

Employee Onboarding & Administration

- Coordinate onboarding and orientation for new caregivers and office employees.
- Maintain accurate and confidential employee files and HR records.
- Ensure required documentation, credentials and training records are current.
- Monitor expiry dates for certifications, registrations and other employment requirements.
- Maintain employee information in company systems.
- Assist with employee status changes, leaves of absence and offboarding procedures.

Training & Compliance

- Coordinate and track annual mandatory training requirements.




- Follow up with employees regarding outstanding training and documentation.
- Support the administration of our employee education website.
- Assist with maintaining and updating HR policies, procedures and employee resources.
- Help ensure HR practices remain consistent with applicable employment standards and company policies.

Employee Relations & Communication

- Serve as a friendly, professional point of contact for employee HR questions.
- Support employee engagement, recognition and retention initiatives.
- Assist management with documenting performance concerns and employee relations matters.
- Communicate policies, procedures and HR updates clearly and professionally.
- Help foster a positive, respectful and supportive workplace culture.

HR Coordination & Reporting

- Maintain accurate HR spreadsheets, reports and tracking systems.
- Monitor recruitment activity, turnover, training completion and employee documentation.
- Assist with payroll-related employee information and documentation as needed.
- Identify opportunities to improve HR processes and administrative efficiency.
- Provide general HR administrative support to management.

Qualifications

Required:

- Minimum 2 years of experience in an HR coordination, HR administration or related role.
- Strong organizational skills and exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to handle confidential and sensitive information with professionalism and discretion.
- Strong computer skills, including Microsoft Office and Google Workspace.
- Ability to manage multiple priorities, meet deadlines and work independently.
- A friendly, approachable and professional manner.

Preferred:

- Post-secondary education or certification in Human Resources, Business Administration or a related field.
- Experience with recruitment, onboarding and employee file management.
- Working knowledge of Alberta Employment Standards and general HR practices.
- Experience in healthcare, home care or another service-based organization.
- Familiarity with HR systems, employee databases or scheduling software.

The Person We're Looking For Our ideal candidate is someone who genuinely enjoys HR administration and takes pride in keeping everything organized, accurate and running smoothly.

You are proactive, dependable and comfortable taking ownership of your responsibilities.

You notice the little details,



follow through on commitments and understand the importance of maintaining accurate employee records.

You are approachable and compassionate, but also professional and confident when handling sensitive situations.

You enjoy being part of a team, are willing to help where needed and appreciate working in a smaller organization where your contributions make a difference.

Most importantly, you understand that supporting our caregivers ultimately helps us provide better care to our clients.

Why Join Concierge Care Calgary?

- Supportive, Local Leadership: Work directly with an approachable management team in a locally owned company.
- Meaningful Work: Support the caregivers who make a difference in the lives of our clients every day.
- Positive Team Environment: Join a company that values collaboration, compassion and mutual respect.
- Opportunity to Contribute: Help improve and develop HR processes as our company grows.
- Skilled Growth: Expand your knowledge and responsibilities as you become more familiar with our operations.
- Stable, Full-Time Position: Enjoy a consistent role within a growing home care organization.

Compensation & Schedule
- Annual salary of $50,000.
- Full-time, permanent position.
- Primarily Monday to Friday, daytime office hours.
- Paid vacation and statutory entitlements in accordance with the employment agreement and applicable legislation.
- Opportunities for professional development and growth.

How to Apply Please submit your resume and a cover letter explaining why you are interested in this position and what makes you a good fit for Concierge Care Calgary.

In your cover letter, we would particularly appreciate hearing about your experience managing HR documentation, recruitment and onboarding, and how you stay organized when managing multiple priorities.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $50,000.00 per year

Benefits

- On-site parking
- Paid time off

Application question(s):
- How many years of experience do you have in Human Resources or HR administration?
- Do you have experience managing employee files, onboarding documentation and tracking certification or training requirements?
- How familiar are you with Alberta Employment Standards?
- Are you comfortable working full-time, in-office in Calgary, Monday to Friday?
- Is the advertised salary of $50,000 per year within your expectations?
- Are you comfortable working independently and managing multiple deadlines without constant supervision?
- What interests you most about working in Human Resources for a home care company like Concierge Care Calgary?

Work Location: In person

📌 Human Resources Coordinator - Full-Time (Calgary)
🏢 Concierge Care Calgary
📍 Calgary