Job Number: JR106839 Job Title: Unit Clerk II, GEN Neonatal ICU Union: CUPE Union: CUPE Job Category: Clerical Hospital

Location:
General Site

Job Type
Temporary (Fixed Term), Part time Contract Duration: 14 months Number of Positions: 1 Minimum
- Maximum Hourly Rate: $28.917
- $31.369 Hours: All ShiftsAcross our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada’s most vibrant and diverse communities. We are home to North America’s largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. SHN is the recipient of the 2021 Excellence in Diversity and Inclusion Award, from the Canadian College of Health Leaders, for our leading edge work on Communities of Inclusion, Inclusion Calendar, Health Equity Certificate Program and much more. We are also proud to be named Canada’s Most Admired Corporate Cultures for 2023
- 2025 and Greater Toronto's Top Employers for 2026. Position Summary:The Unit Clerk is a valuable member of the team and has a significant impact on the effective operation of patient services on inpatient units and outpatient clinics at Scarborough Health Network.
Working both independently and as part of the larger clerical and interdisciplinary care team, reporting to the Manager, to provide overall clerical support,



communication support and coordination to help facilitate higher integration and team collaboration for the delivery of comprehensive patient care services across our emergency departments, inpatient units and outpatient clinics. A key component of the position is patient services and maintaining a progressive and personalized health care environment for patients.food services, parking prices).
Replenish and re-stocking of Personal Protective Equipment (PPEs).
Monitor inventory and complete proactive requisitioning of supplies (SAP/Grand &Toy;), linen and equipment.
Organize and alert team of patient transport arrival and departure time (e.g. Update Estimated Date of Discharge (EDD) on Epic Unit Manager.
Complete and submit biweekly payroll function (entry, adjustments and audit).produce schedules in EZ Schedule or MS excel; Verify patient demographics, contact information, OHIP or other healthcare insurance (e.g., Arrange for virtual rounds, multi-departmental meetings and interpreters.
Re-scan and index documentation into electronic medical record (EMR) within defined turn-around time.
Supports on unit auditing (e.g., hand hygiene audits, patient/family satisfaction surveys).
Track and record data to meet extramural/internal reporting obligations and satisfy funding agreements.
Assist during emergency codes by calling codes (blue, white, yellow etc.) by making notification phone calls, paging staff members, call backs and other tasks as defined in the Hospital’s Emergency Measures Manual.




Support wayfinding to allow visitors and patients to navigate the hospital to get to where they need to be.assist with downloading app, setting-up account, etc.)Offer customized program, unit and institutional knowledge to patients and families on day-one of admission to help welcome and orient patients to unit.
Support care teams in discharge planning (e.g., Manage locked unit patient, family and visitor access (buzz people in and out as needed).
Contact Environmental Services to arrange for rooms to get cleaned immediately upon discharge.
Provide communication support to expedite inter-unit and inter-site patient transfers (Bed Allocation, Sending Unit, Receiving Unit, Sending Most Responsible Physician and Receiving Most Responsible Physician).
Clerical screening of incoming referrals i.e. ensure completeness and triage based on urgency.
Use of overhead intercom to locate nurses when patients call out, or medical teams / other services (physio, social work) are looking for them.
Ability to deal with emergency situations in a calm, productive and prompt manner.
Assist in special corporate initiatives such as Accreditation as required.

Requirements:
Medical terminology certificate required or completion within 3 months of hire.
Graduate of a Medical Office Administration Program or equivalent combination of post-secondary education and/or relevant experience.
Demonstrated strong knowledge of medical terminology within 3 months of hire.
Well-developed keyboarding/computer skills with a minimum keyboarding speed of 35 wpm with 80% accuracy (Skill testing will be administered)Demonstrated experience in Clinical Information Systems, MS Word, Medical Terminology (skill testing will be administered)Strong customer service skills (skill testing will be administered)Demonstrated strong organizational, ti

📌 Unit Clerk, Temporary Part-Time (Canada)
🏢 Scarborough Health Network
📍 Canada