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Office

Administrator – Commercial Coordinator Toronto, ON Reporting to the Commercial Manager, the Office Administrator provides administrative and operational support to the Commercial Department on major infrastructure projects. The role is responsible for coordinating documentation, maintaining commercial records, supporting contract administration processes, assisting with reporting requirements, and ensuring efficient communication between project teams, subcontractors, consultants, clients, and internal stakeholders., suppliers, and consultants in accordance with contract requirements and company policies. Maintain subcontract registers, commitment logs, and commercial trackers.

Maintain procurement logs, bid registers, and supplier databases. Support the preparation, issuance, and execution of subcontract agreements, amendments, and change orders. Ensure subcontract files are complete and maintained in accordance with project procedures.

Assist in the review and coordination of subcontractor progress payment applications. Verify receipt of required supporting documentation, including statutory declarations, insurance certificates, and compliance records. Coordinate with project controls, construction, and finance teams to support payment processing.

Assist commercial staff in tracking pricing submissions and contractual correspondence. Organize and maintain records related to subcontract variations and commercial negotiations. Support the preparation of change summaries and commercial reporting packages.





Prepare and update subcontract status reports, commitment reports, and commercial dashboards. Coordinate receipt, tracking, and organization of vendor and subcontractor quotations. Assist with vendor onboarding and collection of required compliance documentation.

Coordinate with project teams to ensure materials and services are procured in accordance with project schedules. Help ensure procurement activities comply with company policies, client requirements, and project governance procedures. Support the tracking of owner-directed changes, instructions, and contractual deliverables.

Diploma or degree in Business, Construction Management, Engineering, or a related field. ~1-2 years of experience in contract administration, commercial coordination, project administration, or procurement. ~ Understanding of subcontracts, change orders, and progress claims is considered an asset. ~ Proficiency in Microsoft Excel, Word, Outlook, and Microsoft Office Suite. ~ Experience with JD Edwards is an asset. ~ Ability to manage multiple priorities in a fast-paced project environment. Annual performance-based bonus. Retirement savings program.

Artificial

Intelligence (AI) Disclosure:



We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions.

Vacancy Status: This posting is for an existing job vacancy. GIP”, is an equal chance employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. Our most valuable asset is our people – comprising our employees, customers, and the public. It impacts our schools and neighbourhoods, shaping our communities and cities.

From demolition, shoring, and foundations to excavation, remediation, structures, paving, and the production of materials, we have the unique ability to self-perform all project scopes without reliance on subcontractors. We are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences. We focus on recycling and reusing materials by repurposing old roads and reengineering them into new ones, thereby keeping tons of used materials out of our landfills.

📌 Office Administrator - Commercial Coordinator (Toronto)
🏢 03001 GIP - GFLI
📍 Toronto