Dairy Farmers of Ontario (DFO) is the marketing board for the largest sector of Ontario agriculture. Our mission is to provide leadership and excellence in the production and marketing of Canadian milk for a dynamic, profitable growing dairy industry. DFO’s current operations include 220 trucks transporting more than 3.1 billion litres of milk to 80 dairy processing plants within the province each year.

You would be joining an organization with an excellent reputation in the marketplace, one that focuses on quality, safety, animal welfare, sustainability, and innovative technology to meet the needs of consumers.

The Office Services

Clerk plays an important role in keeping Dairy Farmers of Ontario’s head office running smoothly by ensuring employees have the resources, materials, and support they need to work efficiently. Reporting to the Manager, Administrative Services, this role oversees a variety of essential office services, including mailroom operations, shipping and receiving, print production, office equipment, operations and maintenance, and supply inventory. This is a hands-on, service-focused role for someone who takes pride in maintaining an organized work environment and getting things done.

The successful candidate will be proactive, detail-oriented, and adaptable, with a strong commitment to customer service and the ability to manage competing priorities while meeting deadlines. As part of the HR team, the role also provides reception coverage as needed, helping ensure a positive and enjoyable experience for employees or guests. Post-secondary diploma,



preferably in Business Administration or a related field, or equivalent experience ~2+ years of related work experience in office services, administration, or a similar role ~ Experience operating photocopiers and other office and mail-processing equipment ~ Experience with shipping and receiving is an asset ~ Strong verbal communication and demonstrated customer service skills ~ Proficiency with Microsoft Office programs, particularly Excel ~ Ability to handle time-sensitive requests, last-minute changes, and shifting priorities while maintaining accuracy ~ Dairy knowledge is an asset ~ Bilingual in English and French is an asset Prepare and distribute plant invoices, producer statements, and large-scale mailings, including shipping materials to plants and DFO employees.

Monitor office supply inventory and coordinate cost-effective ordering to maintain appropriate stock levels. Prepare and package shipments, complete shipping documentation, arrange courier services, and receive, verify, and distribute incoming deliveries. Review print requests, confirm document readiness and supply requirements, and resolve issues with internal customers.

Print, collate, fold, bind, and distribute correspondence, statements, producer mailings, manuals, certificates,



and other organizational materials. Operate office equipment, including photocopiers, inserters, folders, cutters, and postage meters, and coordinate maintenance and repairs. Provide reception backup by answering and directing calls, responding to inquiries, welcoming visitors, and following building security and sign-in procedures.

Review and balance invoices for courier services, postage, photocopiers, printing, business reply mail, and document storage, following up on discrepancies as needed. Commitment to continuous learning – access to video courses taught by leading industry experts. An attractive Total Rewards Package that includes comprehensive benefits coverage plus a flexible spending account, matching pension plan and bonus.

A supportive approach to work-life balance, with flexible work arrangements considered where possible. A highly collaborative workspace providing delicious dairy snacks, social events throughout the year and other excellent perks to build cross functional relationships and foster engagement.

Dairy

Farmers of Ontario is an equal opportunity employer that is committed to encouraging an inclusive and diverse workplace. DFO maintains an accommodation policy and will provide accommodation to job applicants with disabilities during the hiring process. Interviews will be conducted remotely using Cisco WebEx Meetings and in person at our office in Mississauga.

Dairy

Farmers of Ontario does not use AI in the recruitment process we have designed and follow.

📌 Office Assistant (Full time) (Mississauga)
🏢 Dairy Farmers of Ontario
📍 Mississauga