Department: Office of Addictions and Mental Health

Location:
HALIFAX The Office of Addictions and Mental Health (OAMH) provides provincial leadership, strategic direction, and policy oversight for mental health and addictions services in Nova Scotia, with a clear mandate to advance timely, equitable, and universal access to care . OAMH establishes system priorities, develops policy and strategy, and oversees the effective use of public investments to ensure accessible, high-quality, and evidence-informed services across the province. Central to its mandate is the planning, funding, and performance oversight of a comprehensive continuum of mental health and addictions services, with a focus on ensuring that all Nova Scotians can access the care they need, when and where they need it. Working in close partnership with Nova Scotia Health, IWK Health, and community-based organizations , OAMH supports the delivery of coordinated, person-centred services spanning prevention, early intervention, treatment, and recovery. The Office is responsible for advancing system integration, monitoring performance, and driving continuous improvement to strengthen access, quality, and outcomes. Through collaboration with partners across government and sectors, OAMH addresses the broader social determinants of health and advances a coordinated, system-wide approach to achieving universal access and improving mental health and addictions outcomes for Nova Scotians . As the Executive Administrative Coordinator, you will play a key role in the effective operation of the Office of Addictions and Mental Health, providing direct support to the Associate Deputy Minister and broader administrative and operational support across the Office.



You will provide trusted executive-level administrative support while coordinating a broad range of activities, including scheduling, correspondence, briefings, financial administration, travel, meetings and special projects. Working in a fast-paced and highly confidential environment, you will serve as a central point of contact for senior officials, employees, government partners, external organizations and members of the public. This is an opportunity to contribute at a senior level, build strong relationships across government and help ensure the Associate Deputy Minister is well prepared and supported. You will also provide operational support to the offices of the Deputy Minister and Minister when required, helping to maintain seamless service during planned and unexpected absences. As part of a collaborative team of administrative professionals, you will: Manage the day-to-day administration of the Associate Deputy Minister’s Office, balancing changing priorities and ensuring important requests and deadlines are addressed in coordination with the broader administrative team. Review, prioritize and track correspondence, briefing materials, ministerial requests, Freedom of Information requests and other documents requiring executive review or approval. Draft correspondence, presentations and reports, and communicate on behalf of the Associate Deputy Minister when appropriate. Coordinate meetings, prepare agendas and materials,



arrange briefings and record meeting notes when required, working closely with the Deputy Minister’s and Minister’s assistants and the Secretary 3 to support aligned, seamless service across the executive offices. Organize travel, accommodations, itineraries, expense claims and logistical arrangements for meetings and events. Monitor budgets and accounting transactions, process invoices and coordinate the purchase of office and technology-related supplies. Plan and coordinate events and special projects, monitor progress and ensure deliverables meet established policies and standards. Support recruitment, onboarding, employee-related administration, technology requests, distribution lists and signing authorities. Develop and maintain effective administrative procedures, records, reference materials and document-tracking systems in collaboration with the Manager of Corporate Operations and other administrative professionals. Provide backup support to the offices of the Deputy Minister and Minister, collaborate with their administrative staff to maintain continuity of service, and represent executive offices on departmental committees, as required. You are an experienced administrative professional who has supported senior leaders or worked in a complex office environment with competing demands. You bring demonstrated experience coordinating calendars, meetings, correspondence, travel, financial administration and confidential records. You anticipate needs, identify urgent matters and use sound judgement to assess information, resolve problems and recommend appropriate next steps. You can prepare clear and skilled correspondence, presentations, reports and briefing materials, and you are comfortable communicating with

📌 Accounts & Office Executive (Canada)
🏢 The Government of Nova Scotia
📍 Canada