Project & Operations Coordinator

Black Bow Gift Co. | Dartmouth, Nova Scotia

Job Type: Full-Time, On-Site

Schedule: Monday to Friday

Salary: To align with skills and experience with opportunities to expand and grow beyond this role

About Us

Black Bow Gift Co. is a growing Canadian gifting company specializing in premium curated gifts, custom corporate gifting programs, and nationwide fulfillment. We pride ourselves on exceptional presentation, personalized service, and reliable execution.

About the Role

We're seeking a highly organized, proactive Project & Operations Coordinator to support our corporate gifting projects and broader business operations.

This is a dynamic, hands-on role involving project planning, supplier coordination, client communication, purchasing, and operational initiatives. You'll work closely with leadership and our operations team to ensure projects are organized, deadlines are met, and details are executed accurately.

We're looking for someone who takes initiative, anticipates next steps, and thrives in an environment where priorities and projects are constantly evolving.

Key Responsibilities

- Coordinate corporate gifting projects from planning through production and fulfillment.
- Manage project timelines, deliverables, documentation, and outstanding action items.
- Support product sourcing, supplier communications, purchasing, and order tracking.
- Coordinate client requirements, approvals, branding details, and project updates.
- Prepare project documentation, spreadsheets, proposals, and supporting materials.
- Facilitate communication and project handoffs between corporate and operations teams.
- Support internal operational projects, process improvements, and business initiatives.
- Proactively identify potential challenges, recommend solutions,



and ensure consistent follow-through.

Qualifications & Experience

- 2+ years of experience in project coordination, operations, or a related role.
- Post-secondary education in Project Management, Business Administration, Operations, or a related field preferred.
- Formal project management training or a recognized designation (such as CAPM) is strongly preferred.
- Exceptional organizational skills, attention to detail, and ability to manage competing priorities.
- Strong written and verbal communication skills.
- Proficiency with Mac Technology and digital project management tools like Canva.
- Ability to work independently, take ownership, and exercise sound judgment.
- Experience with Shopify, e-commerce, purchasing, or supplier coordination is an asset.

What Makes You a Great Fit You're someone who naturally stays two steps ahead. You enjoy bringing structure to busy environments, take pride in accuracy, and don't need reminders to move things forward.

You're resourceful, comfortable asking thoughtful questions, and confident managing multiple responsibilities while maintaining a high standard of work.

Why Join Black Bow Gift Co.?

- Work on diverse projects with corporate clients across Canada.
- Join a cooperative, growing Canadian business.
- Gain exposure to corporate gifting, e-commerce, sourcing, and operations.
- Make a meaningful impact on how projects and business processes are executed.

Pay: $42,000.00-$55,000.00 per year

Advantages

- Casual dress
- On-site parking
- Paid time off
- Store discount

Application question(s):
- Do you have formal education, training, or a professional designation in project management or project coordination?
- What interests you about joining Black Bow Gift Co., and why do you feel you'd be a great fit for our team?

Work Location: In person

📌 Project & Operations Coordinator (Dartmouth)
🏢 Black Bow Gift
📍 Dartmouth