Pembina Trails School Division is committed to removing barriers to ensure employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact : [email protected] Trails School Division is committed to the principles of equity, diversity and inclusion. We encourage applications from members of equity-deserving groups with diverse abilities, backgrounds, cultures, and identities.

SCHOOL SECRETARY START DATE: As soon as possible Under the supervision of the principal and with work coordinated by the School Administrative Secretary, the School Secretary is responsible for contributing to the harmonious and productive operation of the office and providing services in support of the school's activities. Assists the Administrative Secretary and Assistant Administrative Secretary to ensure the efficient operation of the school office Assumes the responsibilities of either of these positions in their absence Ensures confidentiality of school documents, records, correspondence, verbal information and other sensitive material Processes and maintains materials as required (i.e. student records, report cards, student grades, and timetables) Receives processes and/or maintains confidential material for school administration Supports school administration in preparing Emergency Preparedness Plan Maintains an emphasis on the importance of good public relations and ensures that the office activities reflect this emphasis Answers telephone,



relays/takes messages and responds appropriately to requests for information Supports school visitor access protocol Management and distribution of mail for consideration by administration and staff Composes correspondence for administration Correspondence, data entry and scheduling of appointments for Parent Teacher Conferences Correspondence, scheduling, screening calls, prime support for school administration Support Field Trip planning and organization (permission slips, booking buses, etc.) Helps to care for sick and injured students and administers basic First Aid when required Processes accident reports, WCB claims, in compliance with Divisional requirements Liaise with Admin Office Staff Other office duties as may be assigned from time to time by school administration RECORDS MANAGEMENT Registration of new students – secure verification (proof of identity and address, Birth Certificate, immigration status as applicable) Requesting and sending CUM files in accordance with Divisional policy Pupil File management through Records Management protocol Process Out of Catchment/Division Schools of choice applications Identify medical needs and ensure proper paper work is processed Maintain filing system for current and expired health care plans Assist in arranging for any immunizations by WHRA as applicable Ensure staff are made aware of student medical needs and treatment plans E Collective Agreement (School Secretary) Relevant post-secondary education or equivalent Minimum two years’ experience in related field Microsoft Office and technology experience applicable to an office environment

📌 School Secretary (#061-BA); Part-Time (Winnipeg)
🏢 Pembina Trails School Division
📍 Winnipeg