Legal Administrative Assistant - Regulatory (International Trade) Job Category : Legal Support Professionals
Requisition Number : LEGAL002504
Posted : October 20, 2026
Full-Time
Hybrid
Locations Showing 1 location
Description Would you like to be a part of Canada's leading and progressive Business Law firm?
McMillan has an exciting opportunity as a Legal Administrative Assistant in our Ottawa Regulatory Group. As a member of the team, you will play a key role in providing administrative overflow support to the International Trade Group of legal professionals and legal administrative assistants. This position is being posted to fill a new role.
Please note that this role offers a hybrid workweek. Each week will combine both working at home for a few days and working in the Ottawa office for the balance. Your hybrid schedule will start once you join McMillan!
What You’ll Do
Act as overflow support to a team of legal assistants and legal professionals as required
Assist with preparing and reviewing documents related to Canadian international trade matters
Assist with finalizing and filing documents with the Canadian International Trade Tribunal("CITT") and the Canada Border Services Agency("CBSA")
Assist with tracking of filing deadlines and schedules
Organize and maintain documents within the document management system("DMS")
Provide daily monitoring of exhibits for active cases with CBSA as well as daily sanctions monitoring
Open new client files/matters and manage related administrative processes
Assist with file closing and archiving in accordance with firm policies
Support billing activities, including preparation of accounts and docket review
Manage calendars and coordinate meetings
Maintain and update client contact information
Assist with coordinating travel arrangements and conference registrations
Submit expense reimbursements and cheque requisitions




Leverage technology to support legal professionals and clients efficiently and effectively
What You Bring
A Legal Assistant or Office Administration Diploma with one to three years of administrative experience supporting multiple legal professionals
Experience or knowledge of Canadian International Trade Tribunal and Canada Border Services Agency procedures an asset, but not required
Strong administrative, prioritization, organizational, and interpersonal skills
High attention to detail and ability to meet deadlines
Comfort working in fast-paced environments and within team settings
Comfortable working independently
Commitment to delivering exceptional client service
Eagerness to expand knowledge and adopt new technologies
Strong proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro
Prior experience with iManage, Intapp, and 3E or similar document management, file opening, and accounting software required
Fluency in both English and French an asset.
Growth
Mentorship and Support
Training as Software Evolves
Commensurate Compensation and Benefits Package
Salary range - $53,000 - 58,000
At the heart of our commitment to being a first-mover on significant issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work,



knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.
At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.
We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!
Need another reason to consider McMillan? Let's work together to help you achieve your professional goals and career development.
At McMillan, we embrace innovation and make strategic and thoughtful use of technology, including artificial intelligence (AI). However, our recruitment process remains deeply human-centric. We do not use AI to screen resumes or select candidates. Every application is carefully reviewed by a member of our recruitment team, and hiring decisions are made through collaborative evaluation and interviews.
McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.(phone hidden) to submit your accommodation request.
McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.

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📌 Legal Administrative Assistant - Regulatory (International Trade) (Quebec City)
🏢 McMillan
📍 Quebec City