Qualifications

Orientation client.

ADMINISTRATIVE ASSISTANT
The Administrative Assistant provides administrative support services while working closely with partners, managers, and professionals to help ensure the smooth operation of the firm.

Key Responsibilities

Prepare client files, including assembling and binding documents, coordinating shipments, archiving and filing documents (both electronic and paper), including e-filing and PDF conversion.

Coordinate the delivery of documents to clients for signature purposes.

Format, review, finalize, and produce various documents, including correspondence, reports, statements, invoices, forms, presentations, organizational charts, and spreadsheets in both electronic and hard-copy formats.

Coordinate the T1 tax return process from preparation through final delivery to clients.

Manage assigned managers’ calendars, schedule and confirm meetings and appointments.

Follow up with clients, suppliers, and government authorities as required.

Provide reception coverage as needed and assume all related responsibilities during replacement periods.

Train and support employees on work methods and the use of common software applications, including document formatting in CaseView.





Review the work of junior administrative assistants when required.

Act as a First Aid Attendant/First Responder in emergency situations.

Qualifications
Education and Experience

Diploma or Certificate (DEC/AEC) in Office Administration, Secretarial Studies, or Administrative Techniques.

5 to 7 years of experience in a similar role, preferably within a public accounting firm.

Intermediate proficiency in Microsoft Office Suite (Outlook, Word, and Excel).

Knowledge of CaseWare/CaseView, Taxprep, and DT Max is considered an asset.

Valid First Aid certification.

Skills and Competencies

Strong interpersonal and communication skills.

Client-focused approach.

Team-oriented and collaborative mindset.

Ability to adapt and manage multiple priorities simultaneously.

Strong ability to manage stress, priorities, and confidential information.

Commitment to meeting deadlines.

Excellent attention to detail and quality of work.

Initiative and resourcefulness.

Ability to anticipate issues and develop practical solutions.

Robust organizational and time management skills.

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📌 Administrative Assistant/Adjoint(e) Administratif(ve)
🏢 Levy Pilotte
📍 Quebec City