The Ending Violence Association of BC (EVA BC) is a dynamic, solutions-based provincial non-profit association that trains and supports close to 300 anti-violence programs and cross-sector initiatives across BC that respond to gender-based violence (GBV) including sexual and intimate partner violence.

The programs we support include BC’s Community-Based Victim Services (CBVS), Stopping the Violence Counselling (STVC), STV Outreach (STV ORS) and Multicultural Outreach (STV MORS), and Sexual Assault Services (SAS) as well as a number of community coordination and prevention initiatives.

We wish to respectfully acknowledge that our office is located on the unceded, ancestral, and traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilw̓ətaɬ (Tsleil-Waututh) Nations.

Position Overview
Reporting to the Director of Finance and Administration, the Administrative Coordinator is a member of the centralized, integrated administrative team to support the overall operations of the organization. This includes being part of a team responsible for various aspects of administrative duties for all streams including but not limited to day-to-day office operations, supporting trainings & events & meetings, assisting with financial operations, updating membership database, monitoring shared email inboxes, managing and filing SharePoint files, and other duties related to specific programs and projects..

About You
The ideal candidate should have a strong interest in working collaboratively to end gender-based violence. They will have the ability to work from a survivor-centered, trauma-informed, intersectional, gender-inclusive, anti-oppressive perspective, informed by the ongoing impacts of colonization and a commitment to reconciliation. The position works in a fast-paced office environment with a provincial scope and many competing priorities.

Overview of Key Responsibilities
Communications

Work with all departments to enhance internal and external communications

Provide communication supports requested by service streams and other stakeholders & partners

Identify and coordinate website content updates

Meetings & Events

Provide administrative and tech supports for organizational Community of Practice meetings (CoPs) and other trainings, including check-ins with service streams, timely responses to staff inquires and request, schedule meetings, coordinate with teams members

Provide assigned logistical support for events, meetings and trainings: schedule meeting sessions, update meeting calendars, coordinate registration, provide live meeting support,



take notes and minutes as requested, provide admin support during workshops/webinar

Prepare participants lists/pull list from EVABC database – PEEPS or Eventbrite, send meeting invites, monitor registration, create attendee list, prepare materials and polls, track and verify attendees, share updates with team members

Prepare online training evaluation surveys -using digital tools such as Survey Monkey to collaborate evaluations, gather and export data as requested, collect survey feedback including documentation and summary

Administrative Support

Respond to daily operational inquires & issues, support requests from all streams to coordinate seamless workflows and improve the efficiency of the overall operations of the organization

Monitor the adminteam shared email inbox, and other inboxes as assigned or as needed, categorize emails and triage messages to responsible teams and staff members, engage timely communications to fix issues as incurred and mitigate potential risks

Maintain E-filing system related to administrative tasks or as required

Print materials, organize and arrange shipment for organizational meetings/events, arrange post event materials returns

Prepare other non- meeting related materials, packages and mailout

Format documents, clean & organize system data and export as requested

Check and move files between SharePoint and internal server to optimize space utilization and cost saving

Provide other general office administrative support tasks as emerged, assigned or required

Back up & coverage for team members during their vacation and other time off

Back up of other operational responsibilities as needed

Database

Be the primary administrative team member to enter data in the EVA BC database – PEEPs, respond to PEEPs inquires, issues and updates from staff, update PEEPs for members and non member organizations

Maintain an up-to-date database of key partners and stakeholders

ATF

A member of the essential OPS team to organize the EVA BC Annual Training Forum (ATF)

Check ATF registrants in PEEP

Cross check duplicate and other errors of ATF registrants

Prepare ATF materials – printout of moderator packages, presenter materials, name tags,



display and registration tables

Arrange printing, mailing and delivery of ATF materials

Backup to monitor ATF inbox, respond to requests, update registration list, export data, and communicate with team members in a timely manner

ATF onsite registration and support

AGM planning and organizing team member

Other Duties

As a member of the administration frontline team, work with others to support the organization’s key deliverables/events as they emerge

Stay updated on anti-violence and feminist issues, using a gender-based lens with relevant policies, and inclusion principles to effectively communicate EVA BC’s goals and initiatives

Engage in continuous learning and self-reflection to embed a feminist and anti-oppressive approach to communication strategies

Other duties as assigned by the supervisor or their designate

Knowledge, Skills, and Abilities

Minimum of one year of office administration experience or a combination of equivalent education and experience

Experience in electronic filing system

Experience in meeting support and minute taking

Excellent computer skills, preferably proficient on both Mac and PC

Experience with video editing software, website maintenance, and Adobe applications an asset

Proficient with Microsoft Office applications including Word, Excel and PowerPoint

Experience with online platforms such as Zoom, Team, Slack, Eventbrite, and Learning Management Systems an asset

Strong organizational and time management skills

Excellent communication skills, both oral and written

Detail oriented with proven prioritizing and multitasking skills

Demonstrated ability to be flexible, work within deadlines, be a collaborative team player, work independently, and show initiatives and creativity

Professional attitude with robust work ethics and dedication to work ownership

Experience in a non-profit or member-based organization an asset

Additional Information

We encourage applications from and prioritize hiring people from diverse backgrounds and experiences, including Indigenous people, racialized people, people with disabilities, and 2SLGBTQQIA+ folks. We encourage, though do not require, folks of these identities to indicate this on their cover letter. Should you need any accommodations during the recruitment process, please let us know.

The salary range for this position is $49,249 – $58,804.

This position works primarily from the EVA BC office in Vancouver, Monday to Friday, between the hours of 9.00 am to 4.30 pm

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📌 Administrative Coordinator (British Columbia)
🏢 Ending Violence
📍 British Columbia