Public Architecture + Design Inc. is an award-winning architecture and design firm based in Vancouver, Canada. Established in 2008, we have a passion for building collective experience and memory. Our architecture projects range from residential, institutional, recreational, and cultural facilities including exhibits and galleries. For more information about PUBLIC please visit our website: publicarchitecture.ca.
Job Description We are currently seeking an Administrative Assistant for a part-time/full-time in-person position. Your experience, positive attitude, and passion for client service will ensure the day-to-day operations of our busy and vibrant office run smoothly and efficiently.
First impressions Greet visitors, contractors, and clients
Respond to phone and email inquiries
Receive mail and coordinate deliveries
Monitor cleanliness of the common areas
Administrate and coordinate invoices
Administrate expenses by receiving, processing and verifying invoices
Maintain historical records of all invoices, reports, receipts, and cheques by saving documents properly on the network
Perform bookkeeping tasks when required by the Administrator
Assist in administrating the payroll
Human Resources Coordination Assist the Administrator in onboarding new staff members when required
Assist the Administrator in maintaining employee records and tracking vacation requests
Assist the Senior Associate with recruitment efforts when required




Office Administration Liaise with the IT provider
Assist in coordination and organization of office meetings, events, and seasonal parties
Organize the office printer area, and waste management
Manage inventory and procurement
Assist in travel booking when required
Perform administration duties assigned by the Administrator
Executive Support Assist the Principals and Associate Principal with administrative tasks when required.
Maintain a high level of confidentiality when performing tasks required by the Executive team.
Skills and Qualifications Diploma or degree from an accredited business administration program or equivalent. Preferably with a specialization in Accounting or Bookkeeping
At least 2 years of administrative experience in Architecture, Engineering, and Construction industries preferred
At least 2 years of bookkeeping and Sage 50 experience required
Strong knowledge of 365 Suite
Excellent communication skills and customer service
Knowledge in Professional Governance Act and Employment Standards Act preferred
Must be legally permitted to work in Canada
Salary Range 50,000-55,000 for full-time. Salary commensurate with education and level of experience. We offer a competitive health benefits and vacation package, including an office winter holiday closure and career development allowance.

#J-18808-Ljbffr

📌 Administrative Assistant (British Columbia)
🏢 Public Architecture + Design
📍 British Columbia