Harbourfront Wealth is a energetic industry leader specializing in financial services and wealth management. We are a fast-growing wealth management firm with over $22 billion in assets under administration, comprised of five integrated entities: CIRO dealer, investment counsel, asset manager, U.Registered Investment Advisor (RIA) and insurance company. We are seeking a highly motivated and detail-oriented Talent Acquisition Coordinator to join our Human Resources team.

This role is a full-time permanent opportunity based out of our Vancouver, BC office on a hybrid working model. Reporting directly to the Manager, Human Resources, the successful candidate will provide administrative and coordination support throughout the recruitment process, helping deliver an organized, responsive, and positive experience for candidates and hiring managers. Working under the guidance of the HR team, the Coordinator will support job postings, candidate sourcing, interview scheduling, recruitment tracking, and pre-employment and onboarding activities.

This is an opportunity to develop foundational recruitment skills while contributing to the day-to-day operations of the HR team. Coordinate recruitment intake meetings and follow up with hiring managers to gather approved position details, scheduling availability, and required documentation

- Review applications against established job requirements and assist with initial screening using approved questions and criteria, referring candidate recommendations to the HR team for review
- Assist with identifying potential candidates through job boards, professional networks, and existing candidate databases, using sourcing approaches and outreach messages approved by the HR team; coordinate calendars, meeting invitations, and interview materials
- Maintain accurate and up-to-date candidate records, job postings, and recruitment trackers in platforms such as Indeed, LinkedIn,



and CATS; follow up on outstanding feedback and prepare routine recruitment status reports
- Format and update draft job descriptions, job postings, and interview materials using approved templates and information provided by the HR team and hiring managers
- Prepare offer documentation using approved templates and terms for HR review
- Participate in quarterly Co-Op recruitment, onboarding & offboarding cycles
- Develop knowledge of recruitment tools, processes, and best practices, and identify opportunities to improve scheduling, recordkeeping, and candidate communications for the HR team’s consideration
- Assist with HR and talent acquisition projects and other administrative duties as assigned, while maintaining the confidentiality of candidate and employee information
- Respond to routine recruitment process enquiries, share approved resources and interview materials with hiring managers, and elevate non-routine questions, selection decisions, and requests for recruitment advice to the HR team. Post-secondary education in Human Resources, Business Administration, or a related field, or an equivalent combination of education and relevant experience
- Up to two years of experience in recruitment coordination, HR administration, or administrative support; relevant co-op placements and internships will be considered.

Experience in financial services is an asset but is not required

- Proficiency with Microsoft Office, including Outlook, Word, and Excel, and the ability to learn recruitment systems; familiarity with job boards and applicant tracking systems such as Indeed, LinkedIn, and CATS is an asset
- A foundational understanding of the recruitment process and an interest in developing candidate sourcing and screening skills
- Diversity and Inclusion Diversity is an important value to us. This means that all job applicants and employees will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion, or belief. #

📌 Temporary Remote Talent Acquisition Specialist (Vancouver)
🏢 Harbourfront Wealth Management
📍 Vancouver