Overview
We are seeking a reliable, detail-oriented and organized Part-Time Administrative Assistant to join our team. This role plays a key part in ensuring smooth daily operations by handling administrative tasks, coordinating logistics, and maintaining accurate records. The ideal candidate is organized, proactive, and comfortable working in a fast-paced, production-focused environment.

Duties and Responsibilities

- Input and process work orders with a high level of accuracy and attention to detail
- Experience with AIMS is considered a strong asset
- Create, update, and track tasks using scheduling and project management software
- Experience with Monday.com is an asset
- Coordinate shipping and logistics, including preparing paperwork, arranging pickups, and tracking deliveries
- Communicate with other plant locations to ensure smooth workflow, timely updates, and alignment on production priorities
- Provide day-to-day administrative support to production and management teams
- Maintain organized digital and physical records, including work orders, shipping documents, and internal communications
- Assist with customer communication, including confirming order details, timelines, and shipping information
- Monitor and update inventory records for supplies, coatings, and packaging materials




- Prepare basic reports such as daily production summaries, time tracking, or scheduling updates
- Perform general office duties, including answering phones, filing, scanning, and data entry
- Prepare labels, job packets, and traveler documents for production
- Assist with invoicing support, including matching work orders to billing records

Requirements

- Previous experience in an administrative or office support role preferred
- Strong organizational skills and attention to detail
- Proficient with Microsoft Office and general computer systems
- Ability to manage multiple tasks and priorities efficiently while maintaining professionalism and courtesy
- Strong written and verbal communication skills
- Ability to work independently and as part of a team
- Experience in a manufacturing or production environment is an asset
- Excellent computer skills with the ability to perform data entry efficiently and accurately
- Customer service experience
- Ability to work independently with minimal supervision while collaborating effectively within a team

Job Type: Part-time

Pay: $16.00-$28.00 per hour

Expected hours: 30 per week

Benefits:

- Dental care
- In office parking
- Vision care

Work Location: In person

📌 Administrative Assistant (Leduc)
🏢 Frank's Group
📍 Leduc