Job Overview

Join our dynamic team as a Commercial Property Administrator and play a key role in delivering exceptional property services! In this role, you will support the operations, administration, and tenant experience across a portfolio of commercial properties. This position combines lease administration, customer service, property coordination, and administrative support to ensure efficient day-to-day operations and a high level of service to tenants and stakeholders.

If you are organized, enjoy working with people, and take pride in keeping things running smoothly, this is an opportunity to build your career in commercial property management.

Key Responsibilities

- Lease Administration: Maintain lease documentation, track renewals, and coordinate tenant correspondence.
- Tenant & Client Relations: Respond to tenant inquiries, coordinate service requests, assist with onboarding, and support ongoing client communications.
- Leasing & Business Support: Assist with showing space and support leasing activities and new business opportunities.
- Customer Service Coordination: Help maintain effective communication processes, manage phone and email inquiries, and coordinate with tenants, contractors, and internal teams.
- Marketing & Communications: Support property advertising, maintain social media content, and assist with promotional campaigns.
- Property Operations: Coordinate maintenance requests, contractor visits, and building services, and maintain related documentation.
- Compliance & Safety Support: Track WorkplaceNL requirements and assist with safety program administration, inspection scheduling, and records for fire alarms, extinguishers, and other safety equipment.
- Administrative Support:



Schedule meetings, maintain calendars, prepare correspondence, and keep property and tenant records organized and accurate.
- Office Support: maintain supporting documentation, and assist with general office duties.
- Cross-Functional Support: Provide administrative and accounting support to other departments as required.

Qualifications & Skills

- Previous experience in commercial real estate or related administration is required. Equivalent experience will be considered.
- Completion of post-secondary education in a related field.
- Strong organizational skills and attention to detail in documentation and record-keeping.
- Excellent written and verbal communication skills, professional phone etiquette, and a customer service mindset.
- Ability to manage multiple priorities and follow through on tasks in a quick-paced environment.
- Knowledge of property management principles and lease administration.
- Strong problem-solving and interpersonal skills to address tenant concerns and coordinate service solutions.
- Previous office administration experience is preferred.
- Familiarity with Yardi or other property management software, customer relationship management systems, and negotiation is an asset.

Join our dynamic team in a role where your work makes a difference in the daily experience of our tenants and the success of our properties!

Benefits:

- Casual dress
- Extended health care
- Life insurance
- Paid time off
- Profit sharing
- RRSP match
- Vision care

Education:

- Secondary School (preferred)

Experience:

- Yardi: 1 year (preferred)
- Commercial real estate : 1 year (preferred)

Language:

- English (preferred)

Work Location: In person

📌 Commercial Property Administrator (St. John's)
🏢 Moore Holdings
📍 St. John's