Position Overview

Workforce Planning for Sudbury & Manitoulin (WPSM) is seeking a highly organized, detail-oriented, and motivated individual to join our team as Assistant to the Executive Director.

Reporting directly to the Executive Director, the successful candidate will provide administrative, project coordination, research, and operational support to help ensure the effective day-to-day functioning of the organization.

This position offers variety and the opportunity to contribute to meaningful community initiatives. The ideal candidate is proactive, adaptable, comfortable managing multiple priorities, and capable of working independently in a small, collaborative office environment.

Key Responsibilities

Administrative and Executive Support

- Provide administrative and organizational support to the Executive Director.
- Prepare correspondence, reports, presentations, meeting agendas, minutes, and other professional documents.
- Coordinate meetings, appointments, and follow-up communications.
- Maintain organized electronic and physical filing systems and assist with document management.
- Support Board and committee activities, including meeting preparation, minute-taking, and distribution of meeting materials.
- Assist with maintaining organizational policies, procedures, and administrative records.
- Monitor deadlines and assist with tracking outstanding tasks and deliverables.

Project and Research Support

- Assist with the coordination and implementation of WPSM projects and initiatives.
- Support the collection, organization, and analysis of labour market information, survey results, and stakeholder feedback.
- Assist with preparing research reports, presentations, and other publications.
- Support project monitoring, record-keeping, and reporting requirements.
- Assist with coordinating stakeholder consultations, workshops, training sessions, and community events.

Communications and Stakeholder Engagement

- Assist with the preparation and distribution of communications to Board members, community partners, employers, and other stakeholders.
- Support website updates, social media content, and the distribution of organizational publications.
- Respond to general inquiries and direct requests to the appropriate contact.
- Assist with developing promotional materials and coordinating outreach activities.
- Represent WPSM professionally when interacting with community partners and attending meetings or events.

Financial and Operational Support

- Assist with organizing invoices, receipts, expense records, and other financial documentation.
- Support expense tracking and the preparation of financial information for review by the Executive Director and contracted accountant.
- Assist with monitoring project expenditures and maintaining records for reporting purposes.




- Support general office operations, including supplies, filing, and other administrative tasks.
- Maintain the confidentiality of organizational, personnel, financial, and stakeholder information.

Other Duties

- Attend meetings, consultations, and events outside the office as required.
- Occasionally work evenings or weekends to support organizational activities.
- Perform other related duties as required to support WPSM's operations and priorities.

Qualifications and Skills

The ideal candidate will demonstrate:

- A diploma or degree in business administration, office administration, public administration, communications, or a related field (preferred) ; or an equivalent work experience.
- Experience in administrative support, project coordination, office management, or a related role.
- Strong organizational skills and the ability to manage competing priorities and deadlines (preferred).
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Strong English reading and writing skills, with the ability to prepare clear, accurate, and professional written communications.
- French language skills are considered an asset. Candidates with French speaking and/or writing abilities are encouraged to apply.
- Strong attention to detail and a commitment to accuracy.
- The ability to work independently, exercise sound judgment, and contribute effectively to a small team.
- Professionalism, discretion, and the ability to handle confidential information.
- A adaptable, positive, and solution-oriented approach to work.

The following would be considered assets:

- Experience preparing reports, meeting minutes, presentations, or research documents.
- Experience with project administration, financial documentation, event coordination, or communications.
- Familiarity with website management and social media platforms.
- Knowledge of workforce development, employment services, labour market information, or community organizations.
- Knowledge of the Greater Sudbury and Manitoulin region.

A valid driver's licence and access to a reliable vehicle are required for travel to off-site meetings, consultations, and events.

Employment Details

- Employment status: Contract position, with the possibility of extension subject to funding availability, organizational requirements, and satisfactory performance.
- Hours of work: 35 hours per week,



generally Monday to Friday, 8:00 a.m. to 4:00 p.m.
- Work location: Greater Sudbury, Ontario.
- Work arrangements: The position will require an initial in-office onboarding period. Hybrid work arrangements may be available in accordance with organizational policies and operational requirements.
- Travel: Local travel may be required. Eligible business travel expenses will be reimbursed in accordance with WPSM's corporate travel policy.
- Additional hours: Occasional evening and weekend work may be required to accommodate meetings and events. Additional hours must be approved in advance and will be compensated in accordance with applicable employment standards and organizational policies.
- Vacation: Vacation pay will be provided in accordance with the terms of employment and applicable legislation.

As WPSM receives annual funding from the Ontario Ministry of Labour, Immigration, Training and Skills Development, the continuation of the position is dependent on available funding.

What We Offer

- The opportunity to contribute to local workforce development and community initiatives.
- A varied role with exposure to research, project coordination, stakeholder engagement, and organizational operations.
- The opportunity to work with employers, educators, community organizations, and government partners.
- A collaborative work environment and opportunities to develop new skills.

How to Apply

Interested candidates are invited to submit a résumé and cover letter outlining their qualifications and interest in the position.

Please submit applications to:

Workforce Planning for Sudbury & Manitoulin (WPSM)

About WPSM

Workforce Planning for Sudbury & Manitoulin (WPSM) is one of 25 workforce planning boards funded by the Ontario Ministry of Labour, Immigration, Training and Skills Development. WPSM conducts local labour market research, gathers input from employers and community stakeholders, and provides evidence-based information to support workforce development and economic growth across the City of Greater Sudbury and the Districts of Sudbury and Manitoulin.

WPSM works collaboratively with employers, employment service providers, educators, community organizations, and government partners to identify local labour market trends, challenges, and opportunities.

Please apply through this Indeed job posting
Application Deadline: November 2026 or until position is filled.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

WPSM is committed to providing an inclusive and accessible recruitment process. Accommodation is available upon request throughout the hiring process.

Pay: $25.00 per hour

Expected hours: 35.0 per week

Benefits:

- On-site parking

Work Location: In person

📌 Assistant to the Executive Director (Greater Sudbury)
🏢 Workforce Planning for Sudbury & Manitoulin
📍 Greater Sudbury