Job Overview

We are seeking an organized, service-focused Event Coordinator to plan and deliver memorable events from initial inquiry through completion. This role works closely with clients, vendors, and internal teams to coordinate event details, provide excellent guest services, and ensure each event runs smoothly. The ideal candidate brings a hospitality mindset, solid communication and time management skills, and the ability to balance client needs with operational requirements.

Responsibilities

- Coordinate event planning and execution, including timelines, room layouts, menus, equipment, and vendor arrangements.
- Communicate with clients to understand their goals, recommend suitable options, and confirm event details.
- Provide attentive customer service and guest services before, during, and after events.
- Collaborate with restaurant, hotel, and other hospitality teams to support seamless event operations.
- Prepare and monitor event budgets, track expenses, and help ensure plans stay within approved limits.
- Negotiate with vendors and service providers to confirm arrangements that meet event needs.
- Support marketing efforts by sharing event information, preparing promotional materials,



and identifying opportunities to attract future bookings.
- Present relevant services and upgrades, using appropriate upselling techniques to enhance the guest experience.
- Maintain accurate event records, schedules, contracts, and planning documents.
- Address last-minute changes and resolve event-day issues calmly and professionally.

Requirements

- Experience in event coordination, hospitality, guest services, or a related customer-facing role.
- Strong customer service and communication skills, with the ability to work effectively with clients, guests, vendors, and colleagues.
- Excellent organizational skills and time management, including the ability to manage multiple events and deadlines.
- Familiarity with budgeting and expense tracking; negotiation experience is an asset.
- Comfort with marketing activities and presenting event services or options to clients.
- Restaurant experience or hotel experience is preferred.
- Professional, adaptable approach and attention to detail in a fast-paced environment.

Pay: $17.19-$33.10 per hour

Expected hours: 30.0 per week

Benefits:

- Flexible schedule
- RRSP match

Work Location: In person

📌 Event Coordinator (Laval)
🏢 rashedulislam
📍 Laval