Company Overview

English Bay Chocolate Factory is a Canadian food manufacturer specializing in chocolate products and gluten free baked goods through its English Bay and Kinnikinnick Foods divisions. We are committed to producing quality products and take pride in the people who make them possible every day.

Position Overview

We are seeking an experienced Payroll Administrator to process payroll for two separate divisions using ADP, administer employee benefits and complete related payroll accounting activities.

Working closely with Finance and the Human Resources Manager, this position also provides administrative support for HR activities, occupational health and safety records, and WCB matters as needed.

The successful candidate will bring strong payroll knowledge, attention to detail and a helpful, professional approach to supporting employees and operations.

Key Responsibilities

· Process accurate and timely payroll for two separate divisions using ADP.

· Review time and attendance records, resolve discrepancies and follow up with managers regarding required information and approvals.

· Maintain employee payroll information and process approved earnings, deductions, vacation pay and adjustments.

· Prepare and issue Records of Employment through ADP and ensure electronic submission to Service Canada.

· Complete payroll year end activities in coordination with ADP, including reviewing, reconciling and processing T4 slips.

· Respond to employee payroll inquiries and generate reports to support operational planning and decision making.





· Administer employee benefits through Manulife and Industrial Alliance, including enrolments, changes, terminations and invoice reconciliation.

· Respond to routine benefits inquiries and refer matters requiring additional support to the Human Resources Manager.

· Prepare payroll journal entries, reconcile payroll accounts and assist with payroll audits.

· Support the Human Resources Manager with employee records, onboarding documentation, correspondence and attendance tracking.

· Assist the Human Resources Manager with WCB Alberta and WorkSafeBC documentation, reporting and inquiries as needed.

· Maintain health and safety records, including training records, inspection reports, incident documentation and meeting minutes.

· Maintain confidentiality and follow company policies and approval processes.

Qualifications and Skills

· A minimum of five years of experience processing Canadian payroll for 50 or more employees, preferably across multiple companies or divisions.

· Experience using ADP or a similar payroll system.

· Knowledge of payroll calculations, deductions, reconciliations, Records of Employment and T4 preparation.

· Understanding of basic accounting principles and payroll journal entries.

· Proficiency in Microsoft Excel,



Word and Outlook, with solid data entry skills.

· Strong organizational skills and the ability to manage competing priorities and meet recurring deadlines.

· Excellent attention to detail, sound judgment and discretion when handling confidential information.

· Clear, respectful communication and a strong employee service approach.

· Ability to work independently and collaborate with Finance, HR and operational teams.

· Experience with perks administration and WCB reporting is an asset.

· Education in payroll, accounting, business administration or a related field is an asset.

· A Payroll Compliance Professional designation, or progress toward the designation, is an asset.

Work Location

Initial training will take place at our K1 location 10940 120 St, alongside the current payroll employee. Following the training period, the position will be based at our K2 location 12586 129 St in Edmonton.

How to Apply

Please submit your resume through Indeed.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $29.00-$33.00 per hour

Expected hours: 40.0 per week

Benefits:

- Casual dress
- On-site parking
- Paid time off

Ability to commute/relocate:

- Edmonton, AB T5L 4R4: reliably commute or plan to relocate before starting work (required)

Experience:

- progressive Canadian payroll: 5 years (required)
- ADP or similar payroll system: 5 years (preferred)
- human resources administration: 1 year (preferred)

Work Location: In person

📌 Payroll Administrator (Northwest Edmonton)
🏢 English Bay Chocolate Factory
📍 Northwest Edmonton