Overview

We are seeking an organized, dependable Office Manager to coordinate daily administrative operations and provide a welcoming, professional experience for customers and visitors. This role supports smooth office workflows by managing records, communications, scheduling, and general clerical tasks. Candidates with medical or dental office experience are welcome, though related experience is not required for every applicant.

Responsibilities

- Welcome visitors and support front desk operations with professionalism and strong phone etiquette.
- Answer and route calls using multi-line phone systems; respond to routine customer questions and provide customer support.
- Perform data entry, filing, document preparation, proofreading, and other clerical duties.
- Maintain accurate, organized records and help keep office documents and shared files up to date.
- Use Microsoft Office and Google Workspace to prepare documents, manage information, and support daily operations.
- Assist with bookkeeping tasks and use QuickBooks for routine financial recordkeeping, as needed.
- Coordinate administrative tasks,



help prioritize office needs, and contribute to efficient day-to-day operations.
- Provide courteous customer service and communicate clearly with colleagues, clients, and visitors.

Skills

- Office experience, administrative experience, or clerical experience preferred.
- Strong organizational skills, attention to detail, and the ability to manage multiple tasks.
- Comfortable with computer skills, data entry, typing, filing, and proofreading.
- Familiarity with Microsoft Office, Google Workspace, and QuickBooks.
- Clear communication, customer service, customer support, and phone etiquette skills.
- Experience with front desk duties and multi-line phone systems is an asset.
- Medical office experience, dental office experience, or experience as a dental receptionist is a plus.
- Bookkeeping experience is helpful.

Pay: $21.85-$35.58 per hour

Expected hours: 30.0 per week

Perks:

- Life insurance
- Paid time off

Work Location: In person

📌 Office Manager (Montreal)
🏢 thevapesstore
📍 Montreal