We are seeking a dedicated and detail-oriented Legal Assistant to join our team. Working directly under the RCIC, the ideal candidate will provide essential support by managing legal administrative tasks, conducting legal research, and ensuring all documentation is accurate and organized. This role is crucial in maintaining the efficiency of our Immigration Law operations and requires a proactive approach to problem-solving, organization, record-keeping, and communication. The successful candidate will support our immigration practice, manage client files, communicate professionally with clients, and assist with preparing and submitting immigration and refugee applications.

Job Summary:
This position requires a high level of professionalism, confidentiality, and empathy. Only apply if you studied Legal Assistant program, Law Clerk, or similar legal studies and have some legal assistant or immigration application experience. Freshers and candidates with no prior experience may be considered if they have graduated from a Legal Assistant program from an accredited learning institution in Canada.

Key Responsibilities

- Assist with preparing and submitting Canadian immigration and refugee applications.
- Create, maintain and organize client files, documents, and case records.
- Communicate with clients regarding application requirements, outstanding documents, and case updates.
- Prepare correspondence, application forms, submission packages, and supporting documentation.
- Monitor application deadlines, document requests, and correspondence from IRCC, CBSA, and the IRB.
- Conduct preliminary legal research and assist with case preparation.
- Schedule consultations, appointments, and client follow-ups.
- Maintain accurate client records and update case management systems.
- Support administrative operations and coordinate with other team members.




- Ensure strict confidentiality and compliance with professional standards.
- Perform any other relevant task that may be reasonably requested or required.

- Qualifications and Requirements
- Diploma or degree in Legal Studies, Law Clerk, Paralegal Studies, or a related discipline.
- Previous experience working in a Canadian immigration law firm or immigration consulting practice is strongly preferred.
- Knowledge of Canadian immigration and refugee application processes.
- Familiarity with IRCC application portals, forms, and procedures.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple files, prioritize tasks, and meet deadlines.
- Proficiency in Microsoft Office and digital document management.
- Ability to work independently and collaboratively.
- Strong commitment to professionalism, confidentiality, and client service.

Skills

- Strong proofreading skills with attention to detail to ensure high-quality documentation.
- Proficient in file management practices for both physical and digital documents.
- Experience using Lexis-Nexis, CanLII or similar legal research tools is preferred.
- Excellent organizational skills to manage multiple tasks efficiently in a fast-paced environment.
- Strong interviewing skills to extract relevant information from clients and witnesses.
- Proficient in data entry with a focus on accuracy and confidentiality of sensitive information.
- Solid clerical skills, including phone etiquette,



ensuring professional communication with clients and colleagues.
- Excellent customer service skills, with the ability to communicate effectively with clients from diverse backgrounds
- Strong organizational skills and multitasking abilities to manage caseloads and maintain accurate records
- Proficiency in Microsoft Office (Word, Excel, Outlook) and other administrative software.
- Excellent verbal and written communication skills.
- Ability to design straightforward graphics and promotional flyers using tools like Canva
- Experience preparing temporary residence and permanent residence applications.
- Familiarity with refugee claims, immigration appeals, and related proceedings.
- Experience using immigration case management software.
- Strong legal research and document preparation skills.

What We Offer

- Practical experience in Canadian immigration and refugee law.
- Opportunities for professional development.
- A collaborative and supportive work environment.
- Exposure to a broad range of immigration matters.
- Opportunities for increased responsibilities based on performance.

Eligibility Requirements:

- Candidates must possess a valid Canadian work permit, permanent resident status, or Canadian citizenship. Students with valid study permits who are actively pursuing education at a Designated Learning Institution in Canada may be considered for part-time work of up to 24 hours per week.
- If you are passionate about immigration law or legal services and thrive in a fast-paced environment, we invite you to apply.

Schedule

Monday to Friday (9:30 am to 5 pm)

This position offers an exciting opportunity for individuals looking to advance their career in the legal field while contributing to a supportive team environment.

Pay: $18.00-$22.00 per hour

Expected hours: 24.0 – 40.0 per week

Work Location: In person

📌 Immigration & Refugee Legal Assistant (Yeoville)
🏢 Odogwu Immigration Services
📍 Yeoville