About the Opportunity

You know how to keep a client’s books accurate, their deadlines on track, and their questions from going unanswered. You take ownership of your work, follow through on commitments, and communicate before someone needs to check in.

That’s the kind of Senior Bookkeeper we’re looking for at Back Office Stars.

We’re a Canadian, cloud-based bookkeeping firm looking for an experienced Senior Bookkeeper to work with our supportive team as an independent contractor.

You’ll take over an established portfolio of at least 10 monthly clients, with bookkeeping and reconciliations that are mostly current. You’ll lead client communication from the beginning, working alongside Dayna, our Team Lead, as you learn our clients and processes.

You’ll start with 20 guaranteed hours per week, with the opportunity to grow toward a full-time workload as additional client assignments become available.

This is a general bookkeeping role supporting a variety of businesses and organizations. Construction or nonprofit bookkeeping experience would be a strong asset, but neither is required.

What You’ll Do

- Own your monthly client portfolio. Complete full-cycle bookkeeping, month-end procedures, and bank, credit card, loan, payroll, clearing, prepaid, accounts receivable, and accounts payable reconciliations.
- Manage day-to-day bookkeeping needs. Handle invoicing, bill payments, accounts payable and receivable, Canadian payroll, and GST/HST and applicable provincial sales tax filings.
- Review and resolve issues. Investigate unusual balances and discrepancies, check your work, prepare financial reports, and support year-end preparation and accountant questions.
- Keep clients informed. Lead client conversations, request missing information, respond promptly, and follow up until outstanding items are resolved.
- Keep work moving independently. Maintain deadlines, notes, and time records in Financial Cents. Flag obstacles early and bring forward a clear next step rather than waiting for reminders.

What You’ll Bring

- 5+ years of full-cycle, cloud-based bookkeeping experience, including at least 2 years in a bookkeeping or accounting firm managing multiple client files.
- 5+ years of QuickBooks Online experience and QBO ProAdvisor certification.
- Hands-on experience with Dext,



preparing GST/HST returns, and managing payroll, supported by strong knowledge of Canadian sales tax and payroll requirements.
- Confidence completing balance sheet reconciliations, reviewing financial reports, and investigating discrepancies.
- Clear, professional written and verbal English communication, including the ability to lead client meetings and explain bookkeeping questions.
- A dependable system for managing recurring deadlines, outstanding requests, and competing client priorities without repeated reminders.

Experience with construction or nonprofit organizations, Xero Advisor certification, a CPB designation, formal bookkeeping education, or experience working closely with a CPA would be valuable assets.

What the Engagement Includes

- Guaranteed 20 hours of work per week to start, with opportunities to increase your workload as additional clients are assigned.
- 20 hours of paid onboarding, including reviewing inherited files, team meetings, and training on BOS workflows.
- An established portfolio of monthly clients whose bookkeeping and reconciliations are mostly current.
- A cooperative remote team and ongoing support from our Team Lead and experienced bookkeepers.

Our work focuses on year-round bookkeeping, payroll, sales tax, reporting, and client support. We do not prepare personal or corporate income tax returns.

Availability and Remote Work

Our core business hours are Monday to Friday, 9 a.m.–5 p.m. Eastern Time, with flexibility for contractors in other Canadian time zones to arrange their daytime availability within an 8 a.m.–4 p.m. window in their local time zone.

We’ll agree on your weekday availability for client communication and meetings. You’ll be responsible for organizing your workload to meet agreed deadlines, which may occasionally require evening or weekend work.





This is a client-facing engagement that requires regular daytime availability; it is not suitable for someone available only during evenings and weekends.

You’ll need your own reliable computer, internet connection, and a secure, private workspace.

Applicants must be physically based in Canada and legally entitled to work in Canada.

Our Technology

We work with QuickBooks Online, Xero, Dext, Plooto, Wagepoint, Financial Cents, Google Workspace, and Loom. Strong Excel or Google Sheets skills and confidence learning new cloud applications are also valuable.

How to Apply

Please submit your résumé and responses to the application questions, including your earliest available start date.

Shortlisted candidates will have two interviews: the first with Dayna, our Team Lead, and the second with Jonathan, our owner.

We’re looking forward to meeting someone who brings solid bookkeeping skills, thoughtful client communication, and dependable follow-through to our team.

Pay: $26.00-$36.00 per hour

Expected hours: 20.0 – 35.0 per week

Benefits:

- Casual dress
- Flexible schedule
- Work from home

Application question(s):

- How many years of experience do you have with full-cycle bookkeeping, QuickBooks Online, and managing multiple client files within a bookkeeping or accounting firm?
- How many monthly client files have you managed at the same time?
- Briefly describe your responsibilities for month-end reconciliations, payroll, sales tax, and direct client communication. Please mention any construction or nonprofit experience.
- How do you track recurring deadlines and outstanding client requests? Give a brief example of how you kept work moving without your manager needing to remind you.
- A client has not provided a bank statement you need, and their monthly bookkeeping deadline is three business days away. Write the short email you would send them, then briefly explain your next step if they do not respond.
- Which province and time zone are you located in?
- What weekday hours can you consistently work
- What is your earliest available start date?
- Please confirm that the advertised starting hours and compensation range align with what you are seeking.

Experience:

- Bookkeeping: 5 years (required)

Licence/Certification:

- QBO ProAdvisor certification (required)

Work Location: Remote

📌 Senior Bookkeeper — Independent Contractor, Remote (Canada)
🏢 Back Office Stars
📍 Canada