Job Summary

Pilot Build Co. is a specialized construction management team dedicated to guiding complex, large-scale multi-family projects to a successful landing. As part of the Bruno Group of Companies, we pride ourselves on exceeding the diverse needs of our clients through innovation, collaboration, and precision.

Being part of our talented team will give you the opportunity to work on some really cool projects such as a micro-suite conversion of an 8-story hotel, a 173-unit loft conversion of the Centennial Office Tower and our adaptive re-use project at the United Memorial Church in North End Halifax, to name a few.

We are seeking an experienced Project Coordinator to join our growing team. You will be a part of a team controlling the construction of multi-unit residential projects ranging from $5 million to over $100 million, collaborating closely with clients, trade partners, consultants, and internal teams to deliver exceptional results.

As a Project Coordinator, you will help manage client-facing interactions and assist in overseeing all aspects of project planning and execution—ensuring deliverables are completed on time, on budget, and to the highest quality standards. You are fact-driven, thorough, and confident in your ability to brainstorm and solve problems while considering multiple perspectives and paths to success. Comfortable in a job site setting, you share our core values and are eager to learn, grow, and advance your career. Come build with us!

Responsibilities





- Proactively manage and execute all project administration tasks to support the successful delivery of construction projects from start to close-out.
- Strong commitment to safety.
- Assist with material takeoffs, quantity tracking, and preliminary cost estimating.
- Assist and sometimes lead with site plans, fire safety plans and Construction Management Plans.
- Support cost control activities in collaboration with the project team, including change order management, budget tracking, request for proposals and forecasting.
- Work closely with the Project Manager and Site Superintendent to monitor changing project conditions, identify risks and issues, and assist in developing solutions.
- Maintain and update project schedules, track milestones, and flag critical deliverables to ensure project timelines are not compromised.
- Coordinate and communicate project information with multiple stakeholders, including internal project teams, subcontractors, suppliers, consultants, and ownership groups.
- Manage project documentation including contracts, purchase orders, RFIs, submittals, change orders, bid recaps and meeting minutes.
- Control the invoicing process for Project Management approval.
- Support monthly draw process.
- Support the permitting process for building permits, right of way permits, encroachments, etc. and maintain HRM LMS Portal




- Utilize multiple technology platforms to track project data, maintain records, and generate regular progress and cost reports throughout the project lifecycle.
- Support project close-out activities including documentation, warranty tracking, and turnover packages.

Experience

- Degree or diploma in Construction Management, Engineering, or a related discipline; or a recognized construction trades certification with relevant experience.
- 2-5 years' experience in the construction industry, preferably in a project coordination or project administration role.
- Strong technical aptitude with a high level of comfort using construction management software and digital tools. Experience with Procore and Microsoft Project is considered a strong asset.
- Working knowledge of construction schedules, cost tracking, purchase orders, and standard construction management documentation.
- Ability to read and interpret drawings, specifications, and contracts.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills, with the ability to work collaboratively across project teams.

Job Types: Full-time, Permanent

Benefits:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- Mileage reimbursement
- In office parking
- Paid time off
- RRSP match
- Vision care

Experience:

- Construction: 2 years (required)

Work Location: In person

📌 Project Coordinator (Downtown Dartmouth)
🏢 Pilot Build
📍 Downtown Dartmouth