[Please Note: If you have applied to this role before, please do not apply again.]

Our people are METHOD’s greatest strength. Join a team that values collaboration, creativity, and ownership while building innovative products that serve customers across North America.

METHOD is a growing Design, Engineering & Manufacturing company based in South Surrey. Our 40-person team manufactures everything from one-off custom products for the entertainment industry; to high volume products for specific customers, to in-house products and systems, and sells them through a variety of distribution channels to multiple markets and customer segments. This is inclusive of one of our product lines, the EXO Building System, manufacturing innovative building envelope systems and structural insulated panels (wood and steel). Our construction team works on schools, municipal buildings, and other institutional facilities across Western Canada.

As we expand into a current manufacturing facility, we are investing in the people and systems that will shape the next phase of our growth.

If you are an energetic, organized, proactive and driven individual who enjoys keeping things moving and supporting a growing team, you might be the perfect fit to join our team as our Office Administrator.

OVERVIEW:

The Office Administrator keeps the front office of METHOD Innovation Partners running. The company operates two businesses from its Campbell Heights facility in South Surrey: METHOD, a design, engineering, and thermoplastics manufacturing company producing custom and high-volume products for clients across North America; and EXO Construction Group, which delivers institutional building projects using a panel system manufactured in-house. This role supports both.

The Office Administrator balances bookkeeping functions such as AR/AP data entry/follow ups and backup preparation (requiring an attention to detail and focus on accuracy), and HR support such as onboarding and review coordination (requiring a high degree of emotional intelligence), as well as providing main office reception and general office admin support.

This is a full-time, on-site role reporting to the Director, Business Operations.

RESPONSIBILITIES:





Office Administration

- Support new hires as they complete and submit onboarding paperwork
- Help to ensure each department completes reviews and other required HR processes
- Provide HR support to Leadership
- Order office supplies and manage office supply vendors
- Maintain office filing, records, and shared documents
- Support the Director, Business Operations with administrative tasks as required

Accounts Payable & Receivable

- Receive, verify, and code supplier invoices; match to purchase orders and receiving records
- Prepare and enter AP and AR batches in Microsoft Dynamics GP
- Prepare invoices and track receivables; follow up on overdue accounts
- Maintain the EXO project cost journal
- Respond to supplier and customer account questions
- Provide documentation and support to the external accounting firm for review and month-end close
- Manage some vendor relationships and set up new vendor accounts in the accounting system
- Process client credit applications

Sales Order Review

- Review incoming customer orders against quotes for pricing, quantities, terms, and delivery dates
- Enter and maintain sales orders in the ERP/MRP system
- Manage the circulation of the Sales Order Review documents to ensure timely confirmation across the team
- Resolve discrepancies with Sales before an order is released
- Confirm orders with customers and track order status through to invoicing

Reception & General Administrative Support

- Answer and direct incoming calls and general email
- Greet and sign in visitors
- Receive and distribute mail and courier deliveries
- Various administrative support for other departments as needed and assigned.

REQUIREMENTS:

Experience

- 2 or more years in an office administration role




- Experience in a manufacturing and/or construction environment a strong asset

Education & Credentials

- Certificate or other formal training in office administration, bookkeeping, or accounting

Technical Skills

- Experience with mid-market accounting software such as Sage 300, Acumatica, NetSuite, or equivalent; Microsoft Dynamics GP an asset
- Experience entering orders in an ERP/MRP system
- Proficiency with Microsoft Office, particularly Excel and Outlook, and PDF software
- Typing speed of 45 wpm with accuracy
- Procore experience, on the accounting side, an asset

Professional Qualities

- Accurate and detail-oriented
- Fast learner
- Able to manage multiple tasks and priorities
- Able to analyze and solve problems
- Professional and welcoming with callers and visitors
- Handles confidential financial information with discretion

OUR VALUES

- Collaboration
- Customer Focused
- Agility
- Passion
- Innovation
- Accountability

WHAT WE OFFER:

Our greatest asset is our people. In addition to our dedicated, team-oriented atmosphere we offer:

- Competitive wages
- On-going career development and training opportunities
- Multiple company events
- Vacation & paid time off
- Extended health care
- Dental & Vision care
- Disability and life insurance

Thanks to our collaborative and supportive culture, METHOD and the EXO Construction Group are always progressing and understand the importance of growing as a team.

If you are excited about this opportunity, we encourage you to submit your application!

For more information about METHOD Innovation Partners and EXO Construction Group, please visit www.methodinnovates.com and exoconstructiongroup.com.

Pay: $60,000.00-$65,000.00 per year

Benefits:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:

- Surrey, BC: reliably commute or plan to relocate before starting work (required)

Education:

- DCS / DEC (preferred)

Experience:

- Human resources: 2 years (preferred)
- Administrative: 2 years (required)
- Bookkeeping: 2 years (required)

Work Location: In person

📌 Office Administrator (Surrey)
🏢 Method Innovation Partners Inc bda EXO Construction Group
📍 Surrey