Busy construction company requires an Administrative Office Assistant. As a member of the administrative team, you will be responsible to perform a variety of administrative duties in support of the admin and all other departments. Some of the main duties of the Admin Assistant will be;
- Maintain job files and import estimates for new projects and change orders as projects progress into Sage Construction 300.
- Work with department superintendents and estimators to generate and send out warranties at the completion of projects.
- Prepare/update spreadsheet and mailouts for the Preventative Maintenance program at the completion of projects.
- Follow established procedures for entering and posting daily cash receipts as prepared by the Credit Manager.
- Process adjustments as requested by the Credit Manager monthly
- Maintain the extensive vehicle list and recording of semi-annual and annual maintenance.
- Order and maintain 407 transponders and prepare the monthly report for the 407 invoice.
- Prepare the monthly Bell Mobility invoice distributions.
- Assist the Payroll Department by preparing the weekly paystubs for distribution and mailing.
- Daily back-up for Receptionist, answering phones and dispatching calls appropriately.
- Vacation back-up for the Estimating Department administrative assistant to prepare tenders and monitor incoming emails.
- Bi-monthly uploading and posting of sales invoice file for all divisions.
- Directly assist Controller and provide assistance to all other staff as required.
Job Types: Full-time, Permanent
Pay: From $50,000.00 per year
Perks:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- In office parking
- RRSP match