Billing, Accounts Receivable & General Accounting

We are seeking a detail-oriented, organized, and dependable Accounting Administrator to join our team and support our day-to-day financial operations.

This role will initially focus on billing, invoicing, and accounts receivable, with opportunities to expand into additional accounting, bookkeeping, and administrative responsibilities as the successful candidate develops within the position.

The ideal candidate is proactive, comfortable working with numbers and accounting software, and able to manage recurring tasks while adapting to changing priorities. We are looking for someone who takes pride in accuracy, maintains confidentiality, and is interested in growing their skills and contributing to the overall success of the business.

Key Responsibilities

Billing & Accounts Receivable

- Prepare, review, and process customer invoices accurately and in a timely manner.
- Monitor outstanding customer balances and follow up on overdue accounts and payment status.
- Record and apply customer payments and maintain accurate customer account records.
- Respond to customer billing inquiries and assist with resolving account discrepancies.
- Maintain organized billing records and supporting documentation.

Accounting & Bookkeeping

- Maintain accurate financial records and perform routine bookkeeping tasks.
- Assist with accounts payable, account reconciliations, and bank reconciliations as responsibilities expand.
- Enter, review, and maintain financial information in accounting software.
- Investigate discrepancies, document adjustments, and help ensure the accuracy of financial records.
- Organize invoices, receipts, statements, and other financial documents.
- Assist with account analysis and the preparation of financial information for internal reporting.

Additional Administrative & Financial Support

- Assist with payroll processing and related recordkeeping as required.




- Support budgeting activities by gathering financial information, tracking expenses, and updating records.
- Respond to routine accounting inquiries and coordinate with team members and vendors to resolve issues.
- Take on additional accounting and administrative duties as the role develops.
- Identify opportunities to improve processes, organization, and efficiency.

Qualifications & Skills

- Experience or education in accounting, bookkeeping, accounts receivable, or administrative finance is an asset.
- Familiarity with billing, invoicing, accounts receivable, accounts payable, and account reconciliation.
- Experience with accounting software; knowledge of QuickBooks, Open Invoice is an asset.
- Strong attention to detail and accuracy when handling financial information.
- Excellent organizational and time-management skills, with the ability to meet deadlines.
- Professional written and verbal communication skills.
- Ability to handle confidential financial information with discretion.
- Comfortable using spreadsheets and other office software.
- Ability to work independently, prioritize tasks, and collaborate effectively with a team.
- Willingness to learn current processes, take initiative, and assume additional responsibilities over time.

The Opportunity

This position is ideal for someone looking to establish or grow their career in accounting and administration. The successful candidate will begin with a primary focus on billing and accounts receivable, with the opportunity to develop broader accounting knowledge, take ownership of additional processes, and grow into a more comprehensive role as business needs evolve.

We value reliability, initiative, attention to detail, and a positive attitude. We are looking for someone who wants to become a valued part of our team and grow with the business.

Pay: $25.00-$30.00 per hour

Benefits:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Accounting Administrator (Bonnyville)
🏢 Defender LTL
📍 Bonnyville