Aviation Unlimited is hiring a full-time, in-house Accountant / Bookkeeper to own day-to-day accounting and produce monthly financial statements for our group of companies.

We are the exclusive Canadian distributor for Piper, Diamond, Daher Kodiak and Tecnam aircraft, based at Oshawa Executive Airport (CYOO). The business has four revenue streams: recent and pre-owned aircraft sales, parts sales, maintenance, and aircraft operations. These run through two related companies, aircraft sales and maintenance, with intercompany activity between them.

Reports to: President / Vice President, working closely with our external accountant (CPA firm) at year end.

Location: On-site, Oshawa, Ontario.

Key Responsibilities

Month-end close and financial statements

- Close the books monthly and deliver a balance sheet and income statement for each company by the 15th of the following month.
- Reconcile all bank, credit card, loan and foreign-currency (USD) accounts monthly.
- Reconcile customer deposits, vendor/manufacturer deposits and intercompany balances between the sales and maintenance companies.
- Track aircraft inventory by serial number, including landed cost (purchase price, freight, duty, prep and options), and keep inventory values reconciled to the general ledger.
- Record accruals, prepaids, foreign exchange revaluation and other month-end adjustments.
- Prepare year-end working papers and support the external accountant through the year-end and tax filings.

Standard Reporting and Compliance

- Prepare and file GST/HST returns, including export sales and cross-border transactions.
- Support payroll and source deductions, T4/T5 slips, WSIB and other statutory filings.
- Maintain the chart of accounts, accounting policies and month-end checklist.
- Produce monthly cash flow, cash position and deposit reports for management.

Invoicing and Accounts Receivable

- Invoice aircraft sales,



parts sales and maintenance work orders accurately and on time.
- Confirm that maintenance labour and parts are billed in full when work orders close, including internal work on inventory aircraft.
- Post customer receipts and wires, apply deposits to final invoices and keep the AR ledger clean.
- Produce a weekly AR aging and lead collections: reminders, follow-up calls, payment plans and escalation.
- Review the bad-debt allowance and recommend write-offs.

Accounts Payable and Posting

- Enter and code vendor invoices, match them to purchase orders and receiving, and obtain approvals.
- Run scheduled payment batches (cheque, EFT and international wires) and manage vendor statements.
- Track manufacturer deposits, warranty claims and reimbursements from Piper, Diamond, Daher and Tecnam.
- Post all journal entries, expense reports and credit card transactions with supporting documents.

Efficiency and Management Reporting

- Build and maintain a monthly management report that shows performance by division.
- Flag trends and variances and recommend process improvements.
- Help set up and maintain budgets and forecasts.
- Qualifications

Required

- 5+ years of full-cycle bookkeeping or accounting, including preparing monthly financial statements independently.
- Diploma or degree in accounting or business, or equivalent experience.
- Strong working knowledge of GST/HST, payroll remittances and Canadian year-end requirements.
- Experience with inventory accounting and multi-company bookkeeping, including intercompany entries.
- Comfortable with USD transactions, wires and foreign exchange.
- Advanced Excel: pivot tables, lookups and building recurring reports.
- Experience with accounting software, e.g. QuickBooks / Sage.
- Organized, accurate and comfortable following up firmly but politely on overdue accounts.

Pay: $57,000.00-$62,500.00 per year

Benefits:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Accountant/Bookkeeper (Northglen)
🏢 Aviation Unlimited]
📍 Northglen