Accounts Payable Specialist – Job Description

Reports To

AP Team Lead

Summary

The document represents a general overview/framework of this job description. It is not intended to be an all-inclusive listing of the job scope of the applicable employee.

This job description provides a general overview of the role and is not intended to be an exhaustive list of responsibilities. The Accounts Payable Specialist is responsible for processing vendor payments, reconciling vendor accounts, and supporting the team’s day-to-day operations. Regular working hours are Monday to Friday, 7:00 a.m. to 3:00 p.m., at the Halton Hills facility.

Job Duties

Key Job Responsibilities

- Review and enter accounts payable (AP) invoices into the accounting system accurately and in a timely manner.
- Perform three-way matching of invoices against purchase orders and receiving documents, and prepare payment files for management review and approval.
- Process payments in accordance with established procedures, ensuring all required approvals are obtained prior to payment.
- Investigate and resolve discrepancies related to invoice pricing, quantities, and other billing issues.
- Respond to vendor inquiries promptly and professionally, resolving payment-related issues in a timely manner.
- Review vendor statements, investigate discrepancies, and perform regular vendor account reconciliations to ensure accuracy.
- Provide general administrative support,



including photocopying, scanning, filing, and maintaining organized financial records.
- Provide backup support to other members of the Accounts Payable team as required to ensure smooth and efficient operations.
- Perform other duties and responsibilities as assigned to support the finance department and overall business operations.

Qualifications

- Accounting diploma from an accredited college / university preferred
- Excellent verbal and written communication skills
- Intermediate skills in MS Office (Word, Excel, PowerPoint and Outlook)
- Superior organizational and time management skills
- Ability to work under pressure to meet tight deadlines
- Strong attention to detail

Accommodations

If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to [email protected]. In your email, please include a description of the specific accommodation you are requesting and a description of the position for which you are applying.

Accommodation email must include:

- Your name.
- Job title with location.
- A explicit description of the disability accommodation that you are seeking.

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Pay: $23.75 per hour

Work Location: In person

📌 Accounts Payable Administrator (Halton Hills)
🏢 Fresh Taste Produce Limited Canada
📍 Halton Hills