Executive Assistant

Sunset Recycles & Sales Ltd.

Location: Fort McMurray, Alberta
Job Type: Full-Time, Permanent
Schedule: Monday to Friday
Salary: $26–$30 per hour, based on experience

About Sunset Recycles & Sales Ltd.

Sunset Recycles & Sales Ltd. is a locally operated scrap metal recycling company serving Fort McMurray and the Wood Buffalo region. We are seeking a highly organized, professional, and detail-oriented Executive Assistant to provide administrative and organizational support to company leadership and assist with the smooth day-to-day operation of the business.

The ideal candidate is proactive, trustworthy, and capable of managing multiple priorities while maintaining confidentiality and professionalism in a rapid-paced industrial environment.

Key Responsibilities

- Provide administrative and executive support to company management.
- Manage calendars, schedule meetings, coordinate appointments, and organize daily priorities.
- Prepare, review, and format emails, letters, reports, presentations, and other business documents.
- Manage incoming and outgoing correspondence and follow up on outstanding matters.
- Answer phone calls, respond to inquiries, and communicate professionally with employees, customers, suppliers, contractors, and business partners.
- Maintain organized electronic and physical filing systems, records, and confidential documents.
- Assist with preparing meeting agendas, taking minutes, tracking action items, and following up on assigned tasks.
- Support invoice processing, purchase orders, expense tracking, and other basic administrative or accounting tasks as required.
- Assist with employee records, onboarding documentation, timesheets, and other human resources administrative duties.
- Help coordinate operational paperwork, including service records, shipping documents, bills of lading, and other company records as required.
- Track deadlines, appointments, renewals, and outstanding requests to ensure timely completion.




- Assist management with special projects, research, data entry, and process improvements.
- Handle sensitive business information with discretion and maintain strict confidentiality.
- Perform other administrative duties as required to support company operations.

Qualifications and Requirements

- Previous experience as an Executive Assistant, Administrative Assistant, Office Administrator, or in a similar role.
- Strong organizational, time-management, and multitasking skills.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
- Ability to prepare professional correspondence, reports, spreadsheets, and business documents.
- Strong attention to detail and accuracy.
- Ability to work independently, exercise sound judgment, and take initiative.
- Professional phone and email communication skills.
- Ability to prioritize tasks and meet deadlines in a fast-paced work environment.
- High level of integrity and ability to handle confidential information.
- Experience in the construction, industrial, oil and gas, transportation, or recycling industry is an asset.
- Experience with accounting software, document management systems, or payroll administration is an asset.

What We Offer

- Competitive pay
- Full-time, Monday-to-Friday schedule.
- A professional and collaborative working environment.
- The opportunity to work directly with company leadership.
- A wide-ranging role with opportunities to contribute to business operations and organizational improvements.

How to Apply

Interested candidates are invited to submit their resume highlighting their administrative experience, organizational skills, and relevant qualifications.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Sunset Recycles & Sales Ltd. is an equal opportunity employer and welcomes applications from qualified candidates.

Pay: $26.00-$30.00 per hour

Benefits:

- Dental care
- On-site parking

Work Location: In person

📌 Executive Assistant (Fort McMurray)
🏢 Sunset Recycle & Sales
📍 Fort McMurray