Responsible for performing full secretarial functions for an Insurance Defence Litigation partner and associate, in accordance with lawyers’ instructions and general office policies and precedents. Reports to lawyer(s), student(s), clerk(s) and/or Supervisor/Manager. Required to docket time under the direction of a lawyer or according to Litigation docket practices.

The ideal candidate must have 3-5 years of Insurance Defence admin experience and dictation experience.

Job Duties and Responsibilities:

· Performs full legal administrative work of a responsible and confidential nature for one or more individuals.

· Organizes and expedites the flow of work through the principal’s office, initiating follow-up action.

· Prepares legal documents with little or no direction, according to general precedents.

· Acts as liaison between principal and various internal and external individuals, groups and clients at all levels.

· Routes or answers routine correspondence not requiring the principal’s attention and initiates follow-up action as required.

· Takes and transcribes dictation of highly technical and/or confidential nature.

· Prepares special reports including gathering and summarizing data.

· Exercises initiative and judgment to relieve principal of administrative detail.

· Prepare legal documents such as Default Judgment material, Writs, Affidavits, Pleadings, Notices of Motion, Factums, Briefs, and numerous other court related documentation as well as Demand Letters, in accordance with standard practices and precedents.

· Schedule appointments, court dates,



meetings, witness signing, examinations.

· Organize and maintain files, along with file list and closed file list.

· Occasionally prepare account letters.

· Conduct credit report searches through Equifax and driver’s license searches with Legal Link.

· Assist with client and court calls/inquiries, follows up on collections and retainers.

· Open and close files in accordance with office policies and procedures.

· PPSA searches through CSRS online program

· Conduct Teraview searches for litigation department

· Assist other firm members as may be required.

Proven ability in the following areas is necessary:

· Excellent proof reading and grammar is expected.

· Must be proficient in formatting.

· Windows, Word and Outlook experience is required.

· Proficiency with Excel, Prolaw, ACL, Adobe Acrobat and CaseLines/Centre

We thank all applicants for their interest, due to the high volume of applicants we receive, we are unable to respond to queries individually and only those selected for an interview will be contacted.

No agencies please.

Pallett Valo is committed to creating an inclusive and welcoming workplace for all individuals.



Should you require any accommodation during the application, interview or onboarding processes, please contact Human Resources. Pallett Valo LLP will consult with the person making the request in determining the best accommodation, accessible format or communication support that can be provided.

We believe in equal prospect and we are committed to meeting the needs of all individuals including individuals with disabilities, by preventing and removing barriers to accessibility and meeting accessibility requirements under the Accessibility for Ontarians with Disabilities Act.

Pallett Valo LLP is the largest and one of the most respected law firms in Peel Region. We are a full service law firm providing businesses with legal services in Business Law, Commercial Litigation, Commercial Real Estate, Construction, Insolvency & Corporate Restructuring, Employment & Labour, Insurance Defence and Wills, Estates & Trusts.

The strength and talent of our people allow us to provide outstanding service to our clients. At Pallett Valo establishing a solid relationship built on trust with our employees, customers and the community is at the forefront. Our values of Excellence, Integrity and Respect are woven into the fabric of who we want to be as an organization to our employees and in how we service our clients.

Job Type: Full-time

Pay: $52,000.00-$62,000.00 per year

Benefits:

- Company events
- Employee assistance program
- On-site parking
- Paid time off
- RRSP match

Work Location: In person

📌 Legal Administrator – Insurance Defence (Mississauga)
🏢 Pallett Valo
📍 Mississauga