Reports to (title): Director of Finance

Portfolio/Department: Finance Department

JOB SUMMARY

The Finance Clerk is responsible for a broad range of accounting and financial administration functions, with a primary focus on the Accounts Receivable (A/R) cycle. This position is responsible for processing, verifying, recording, and reconciling receivable transactions while maintaining accurate financial records and preparing related reports. The Finance Clerk also supports various finance department functions, including account reconciliations, funding administration, financial reporting, Accounts Payable support, and other financial and administrative duties as assigned.

DUTIES/RESPONSIBILITIES

Accounts Receivable

- Process and post customer payments received through cash, cheque, electronic funds transfer (EFT), and credit card transactions.
- Verify, record, and reconcile Accounts Receivable transactions.
- Monitor outstanding accounts and maintain accurate receivable records.
- Investigate and resolve account discrepancies through research and communication with internal and external stakeholders.
- Generate invoices, account statements, and supporting documentation.
- Prepare bank deposits and process electronic receivable transfers.
- Perform monthly account reconciliations and maintain supporting records.
- Process rent entries through the Accounts Receivable subledger.
- Prepare and post journal entries as required.

Funding Administration and Reporting

- Prepare and upload Passport funding files.
- Maintain and update Passport, Ontario Disability Support Program (ODSP), and Special Services at Home (SSAH) manager reports.
- Reconcile Passport EFT payments with schedules and accounting records in Sage.
- Maintain Passport tracking spreadsheets and prepare monthly funding activity reports.
- Process client trustee status changes and maintain associated records.
- Reconcile SSAH funding allocations with Ministry funding listings and collaborate with staff to monitor expenditures, recover overpayments, and ensure compliance with funding requirements.
- Process and reconcile transactions related to Without Borders programming based on information received from program staff.




- Assist with grant reporting and other non-Ministry funding reports.
- Prepare reports and analyses required by funding agencies and management.

Financial Administration

- Assist in general financial management, analysis, and reporting activities.
- Produce monthly financial and management reports.
- Update loan schedules and related interest calculations annually.
- Maintain accurate financial records, files, and supporting documentation.
- Respond to routine inquiries regarding accounts and financial information.
- Support special projects, audits, and year-end activities as required.

OTHER DUTIES

- Maintain accounts receivable files and records in accordance with organizational policies and audit requirements.
- Provide support for Accounts Payable functions as required.
- Serve as a trained backup for Accounts Payable functions, supporting operational continuity, cross-training initiatives, and succession planning within the Finance Department.
- Participate in training and professional development opportunities to maintain and enhance job knowledge.
- Any other duties as assigned.

EXPERIENCE, KNOWLEDGE AND SKILL

Education and Experience

- Secondary School Diploma (Grade 12) required; post-secondary education in Accounting, Finance, Business Administration, or a related field is preferred.
- Bookkeeping or Accounting Certificate considered an asset.
- Minimum three (3) years of experience in accounting, bookkeeping, or financial administration.

Knowledge and Skills

- Strong understanding of accounting principles and financial recordkeeping practices.
- Demonstrated experience processing and maintaining Accounts Receivable transactions.
- Proven ability to calculate, reconcile, post, and maintain financial records accurately.




- Strong data entry and numerical accuracy skills.
- Proficiency with Microsoft Office applications, particularly Excel.
- Experience using Sage, QuickBooks, or similar accounting software.
- Strong analytical, problem-solving, and reconciliation skills.
- Excellent organizational and time-management abilities with the capacity to manage competing priorities and deadlines.
- High attention to detail and accuracy.
- Excellent verbal and written communication skills.
- Ability to exercise sound judgment, discretion, and confidentiality.
- Strong customer service and relationship-management skills.
- Ability to work independently and collaboratively within a team environment.
- Experience in a unionized environment is considered an asset.

WORKING CONDITIONS

- This position is primarily administrative in nature and requires prolonged periods of sitting and computer work.
- Regular use of computers, accounting software, and standard office equipment is required.
- Occasional periods of increased workload may occur during month-end, year-end, audit, and reporting cycles.
- The position requires maintaining confidentiality of sensitive financial and organizational information.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Community Living Port Colborne-Wainfleet will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect to any materials or processes used to ensure your equal participation.

Pay: $28.00 per hour

Expected hours: 25.0 – 30.0 per week

Perks:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:

- Port Colborne, ON L3K 2A8: reliably commute or plan to relocate before starting work (required)

Experience:

- QuickBooks: 1 year (required)
- Microsoft Excel: 2 years (required)

Work Location: In person

📌 Finance Clerk (Port Colborne)
🏢 Community Living Port Colborne~Wainfleet
📍 Port Colborne