Tsartlip First Nation

Human Resource Assistant

The Tsartlip First Nation is pleased to invite applicants to apply to the permanent, full-time Human Resource (HR) Assistant position.

The Human Resources Assistant provides day-to-day administrative and operational support to the Human Resources Department. The role supports key HR functions including recruitment, onboarding, employee records, benefits administration, training, performance management, HR documentation, and HR systems. The HR Assistant ensures HR processes are organized, timely, accurate, and confidential while supporting the HR Manager in delivering effective HR services to Nation.

Applicants are invited to email their resume and cover letter to Anuradha Walisundera, CPHR at [email protected] by 4:00PM on Friday, November 3, 2026.

In alignment with Section 16(1) of the Canadian Human Rights Act and Section 42 of the BC Human Rights Code, it is the policy of nation to give preference in hiring to Indigenous peoples. Applicants who wish to be considered for preferential hiring are encouraged to self-identify in their application.

The salary for this position is starting at $45,000.

For further information about this position please visit www.tsartlip.com.

Education and Experience

- Certificate or diploma in Human Resources, Business Administration, Office Administration, or arelated field;
- 1–2 years of experience in human resources or administrative support, preferably in a non profit/community service-based work environment;
- Experience providing administrative support in recruitment, onboarding, employee records, benefits,



or other HR functions;
- Knowledge of HR practices and employment legislation is an asset;
- Experience with HRIS systems, Microsoft Office, and maintaining confidential employee records;
- Experience working in an Indigenous or First Nations organization is an asset;
- Valid Class 5 driver’s licence and reliable transportation is an asset;
- Clear criminal record check.

Duties and Responsibilities

- Provide day-to-day administrative and operational support to the HR Manager and HR Department;
- Maintain accurate and confidential employee personnel files, HRIS records, and HR databases;
- Coordinate recruitment activities, including job postings, interview scheduling, reference checks, criminal record checks, and recruitment documentation;
- Prepare employment letters, contracts, forms, onboarding packages, and other HR documentation;
- Coordinate new employee onboarding and offboarding processes;
- Maintain and track probation periods, performance reviews, employee anniversaries, contracts, certifications, and other employment requirements;
- Assist with employee benefits administration, including enrolment, changes, and related documentation;
- Maintain vacation, leave, attendance,



and other employee records;
- Coordinate staff training, registrations, attendance records, and training documentation;
- Support the performance management process by tracking review deadlines and maintaining related records;
- Assist with the implementation and administration of HR policies, procedures, and forms;
- Maintain accurate compensation and position-change records and provide required information to Payroll/Finance;
- Prepare routine HR reports, employee lists, HR statistics, and tracking reports;
- Respond to routine employee and manager inquiries and refer complex or sensitive matters to the HR Manager;
- Assist with staff communications, employee engagement activities, wellness initiatives, and HR events;
- Support health and safety administration, including training and related records;
- Identify opportunities to improve HR administrative processes and systems;
- Maintain strict confidentiality and exercise sound judgment when handling sensitive employee information;
- Presents a professional, positive and helpful attitude at all times;
- Promotes a safe workplace; ensures that all established safety procedures are followed;
- Carries out other duties essential to the position as directed by the HR and Office Manager.

Thank you for your interest in this position, only those short listed will be contacted.

Pay: From $45,000.00 per year

Advantages:

- Company events
- Company pension
- Dental care
- Extended health care
- Paid time off
- Wellness program

Work Location: In person

📌 Human Resource Assistant (Victoria)
🏢 Tsartlip First Nation
📍 Victoria