Role At A GlanceThe Operations Coordinator provides comprehensive operational and administrative support to the companys office and project teams. This role coordinates day-to-day business processes maintains accurate records supports project and financial workflows and facilitates timely communication among management field personnel clients consultants subcontractors suppliers and other stakeholders. The successful candidate will be highly organized dependable proactive and comfortable managing multiple priorities in a quick-paced construction you will doLead or support departmental initiatives including adaptation of new software systems process improvements branding updates and other operational related in collaboration with Finance team to prepare monthly project invoices track receivables and support compliance with applicable Prompt Payment legislative and administer contracts purchase orders change documentation and related approval insurance certificates licences prequalification records and other compliance documentation and follow up on expiries or outstanding subcontractor and supplier onboarding contact records statutory declarations and supporting payment day-to-day operational support to senior management project managers estimators accounting personnel and site health and safety administration by maintaining records distributing forms and notices and coordinating required training other reasonable coordination and administrative duties that support company operations and successful project you bring to the tablePost-secondary education in business administration operations construction administration or a related field is or more years of experience in operations coordination project administration or office administration; experience in construction engineering or a related industry is an with Microsoft 365 applications including Word Excel Outlook Teams and with Procore or comparable construction management software and familiarity with accounting or ERP written and verbal communication skills with careful attention to accuracy grammar and professional ability to coordinate multiple workflows prioritize competing deadlines and follow through on outstanding to handle confidential and commercially sensitive information with of construction terminology project documentation subcontractor processes and basic financial workflows is an of health and safety legislation and use of safety management systems such as Site Docs.A valid drivers licence and access to reliable transportation may be required for occasional travel to project sites or other CompetenciesPlanning organization and time managementOperational coordination and follow-throughAccuracy and attention to detailProfessional communication and customer serviceInitiative reliability and sound judgementCollaboration and relationship managementProblem-solving and adaptabilityConfidentiality and integrityProcess improvement and accountabilityWorking ConditionsThis position is primarily office-based and involves regular computer and telephone use with frequent coordination across office and project teams. Occasional travel to project sites or other offices may be required. Periodic overtime may be necessary to support tender deadlines project milestones month-end activities or other operational AEC DevelopmentsAEC Developments is a trusted construction management firm serving commercial institutional and industrial clients in Southwestern Ontario. Since 1974 we have been committed to innovation collaboration and flexibility in our project delivery approach.
Our team integrates the owner designer and constructor in a collaborative manner that ensures every project is seamlessly delivered. We offer a wide range of professional construction services including construction management design-build and pre-construction services. At AEC Developments we believe in setting your project up for success and providing a streamlined project delivery us and be part of a versatile and professional construction management team that values your skills and experience. We are excited about the prospect of having you on board and advancing our mutual goals and Now!Please apply with your resume and cover letter using the link on this page. You will be redirected to our internal application Developments strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race religion colour creed national origin citizenship status age sex gender identity/expression marital or domestic partnership status or you require accommodation to participate in the application process please contact or call .Thank you for your interest in AEC Developments!Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured every application is reviewed by our recruitment team and AI is used to support not replace our human decision-making.