Term Full Time Position: Commencing approximately November 23 2026 and ending December 10 2027
Application deadline is 11:59PM October 29 2026
Competition No. 2627-213
Salary range: $48761.79 to $59757.62 annually
What youll do
Responsibilities
As a member of the Records Management team within Admissions Services the Records Administrator plays a key role in supporting the admissions process and ensuring a positive applicant experience.
Key responsibilities include:
- Receiving reviewing interpreting processing auditing and maintaining applicant records and documentation ensuring information is accurate complete and managed in a timely manner.
- Developing maintaining and improving administrative processes and procedures that support the effective and accurate progression of applications through the admissions process.
- Providing a high level of customer service to internal and external clients responding to inquiries resolving issues and supporting a positive applicant experience.
The Records Administrator works both independently and collaboratively within a team to manage competing priorities meet deadlines and maintain accuracy in a high-volume environment. The role requires strong attention to detail sound judgment problem-solving skills and a commitment to continuous improvement.
As a systems-minded professional the Records Administrator identifies opportunities to streamline processes improve workflows and enhance operational efficiency while recognizing how their work contributes to the broader admissions process and overall student experience.
What youll need
Qualifications
Qualifications and Occupational Experience:
- The minimum educational qualification for this position is a post-secondary diploma in Business Office Administration or related discipline.
- You have a minimum of 2 years of recent and related occupational experience in records management or office administration.
- Occupational experience in post-secondary would be considered an asset.
- You are familiar with and comfortable using computer applications such as the Microsoft Office Suite E-mail and PeopleSoft (or similar ERP system)
- You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work
Relevant Skills and Knowledge
- You demonstrate a commitment to diversity and inclusion
- You possess excellent interpersonal skills and can interact at all levels of an organization
- You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction
- Your superb team working skills enable you to contribute positively to a team environment
- You are known for your problem solving and critical thinking skills
- You are a strong communicator
- You possess strong technical coordination and records management skills with a focus on student records.
A little bit about us
Nova Scotia Community College
We value Diversity and Inclusion
The College values diversity and inclusion and is committed to employment equity.
We encourage applications from all qualified candidates including Mikmaq Aboriginal/Indigenous Persons Black/African Nova Scotians members of racially visible communities persons with disabilities persons of a minority sexual orientation gender identity and/or expression and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.
NSCC is organized into six campus regions and one stand-alone campus. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCCs commitment to accessible high-quality education across the province.
- Eastern Region: Includes Pictou Campus Strait Area Campus and Wagmatcook Learning Centre
- Northern Region: Includes Truro Campus Cumberland Campus and Amherst Learning Centre
- Metro Region: Includes Akerley Campus and IT Campus
- Southwest Region: Includes Lunenburg Shelburne Burridge Campuses and Digby Learning Centre
- Valley Region: Includes Kingstec Campus Annapolis Valley Campus and the Centre of Geographic Sciences (COGS)
- Sydney Waterfront and eCampus Region: Includes Sydney Waterfront Campus and eCampus
Stand-Alone Campus:
- Ivany Campus
Are you interested
Work With Us
Candidates selected for interviews will be expected to provide at least three recent occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.
NSCC is committed to the full inclusion of all applicants. As part of this commitment NSCC will ensure that applicants are provided reasonable accommodations as required. If accommodation is needed to participate in the job application process please contact Nikki Berrigan HR & Talent Consultant at emailprotected. Our Employee Workplace Accommodation Policy can be found here.
Unfortunately we cannot accept late or paper applications.
Required Experience:
Unclear Seniority
📌 2627-213 Records AdministratorCentral Office (Halifax Regional Municipality)
🏢 Nova Scotia Community College
📍 Halifax Regional Municipality
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