Under the supervision of the Director of Finance and the Manager of Finance, the Payroll Coordinator is responsible for timely and accurate payroll processing for all employees. The incumbent will perform wide-ranging, general clerical duties; including maintaining the timekeeping system, analyzing periodic reports and reconciling payroll records for auditors, processing third-party requests involving employee pay, maintaining payroll records, and processing all leave records.
Key Accountabilities
- Demonstrates, promotes and advocates the Wing Kei vision, mission and core values.
- Supervises and oversees the quality of payroll processing at Wing Kei.
- Maintains all employee payroll records in accordance with legislative requirements and organizational policies.
- Manages independently a biweekly payroll.
- Administers payroll information for various employment changes, including leave of absence (vacation, sick, others), change of status, termination payment, etc.
- Ensures payroll deductions are accurate and records are maintained as they relate to benefit premiums.
- Ensures payroll data are inline among system (HR, Payroll, and Scheduling, etc.).
- Reviews and modifies forms related to payroll from time to time for efficiency reasons.
- Prepares payroll reports, including report for finance team to book the payroll related entries.
- Responds to all payroll matters assigned by management.
- Investigates discrepancies and make payroll authorized adjustments.
- Processes final checks; prepares T4 slips and Records of Employment (ROE); year-end balancing.
- Collaborate with Human Resources respond to employee payroll inquiries. Collaborate with vendors for payroll system setup, changes and upgrades.
THE INDIVIDUAL WHO WILL SUCCEED
- The ideal candidate is aligned with Wing Kei’s vision and mission to continue to deliver excellence in seniors care.
- Has a minimum of 3 years’ experience in payroll administration and accounting.
- Payroll Compliance Professional (PCP) designation required.
- Knowledgeable of current payroll issues and legislative requirements.
- Highly organized and has a strong attention to detail.
- Good computer skills and proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Experience with UKG payroll software and time keeping software is an asset.
- Good analytical problem-solving skills.
- Good interpersonal skills with pleasant and friendly manner.
- Good communication skills in English, knowledge of Chinese is an asset.
- Ability to work as part of a team and independently.
- Demonstrated discretion in handling confidential payroll and employee information.