Bookkeeper (Finance Operations) Office: 610 to 612 Simpson Street, Thunder Bay, Ontario This posting is for an existing vacancy. Posted September 2nd, 2026. Ingaged Creative Productions Inc. is an Indigenous-owned event services and creative production company based in Thunder Bay, Ontario, with offices at 610 Simpson Street and on Fort William First Nation. We produce a wide range of events across multiple sectors, including corporate events, tradeshows, multi-day regional conferences, and large-scale Indigenous community gatherings and cultural events. Indigenous community work forms a significant portion of our portfolio. Ingaged is an established company actively investing in the next stage of organizational growth, including formalizing compensation frameworks, performance pathways, and the governance structures that support a maturing team. We are looking for thoughtful, capable people who want to help build what comes next. The Bookkeeper (Finance Operations) keeps Ingaged's books accurate and its records ready for review. The role leads reconciliation and month-end close preparation. It supports billing, collections, payables, payroll, and the financial side of event delivery. It also maintains our fixed asset records and prepares the schedules our external accountants rely on at year-end. It is the base of our finance function, and it is built to grow. Our busiest event periods and our heaviest finance periods land on top of each other. Judgment matters as much as technique. You will meet transactions with missing support, coding that does not look right, and settlements that do not match. The work sits inside a finance function that is still being built, in a company that is growing quickly. You will work closely with our Director of Finance, who works remotely,



through a set weekly rhythm and transparent approval paths. Our work supports events with and for Indigenous communities, Survivors, and the wider range of partners and clients we serve. Full Time Mon, Tue, Wed, Thu, Fri Reconciliation and Month-End Close: Code and post transactions to the general ledger. Maintain rolling reconciliations across bank accounts, credit cards, and payment platforms. Billing, Receivables, and Collections: Maintain billing schedules, apply payments received, and keep receivable records current by project. Follow up on overdue accounts by email and by telephone, and record the date, method, and outcome of each contact. Keep client, billing, and payment information current. Payables, Expenses, and Disbursements: Match invoices to purchase support and confirm coding before submission. Review project expenses, corporate card transactions, mileage claims, and reimbursements for documentation and approval. Payroll Support and Time Records: Collect and review project and event time records against approved schedules. Allocate labour hours by project, event, and department. Identify overtime, break, and travel time exceptions for review, and provide approved time information for payroll processing. Capital Assets and Inventory Records: Maintain the fixed asset register, including additions, disposals, and accumulated amortization, and reconcile it to the general ledger.



Record approved asset additions and disposals and file the supporting documentation. Reconcile inventory and work in progress records to the general ledger and identify differences worth investigating. Prepare the year-end trial balance, accrued liability listings, and continuity schedules for prepaid expenses, deposits, and long-term debt. Produce the ledger extracts our tax schedules need. Complete a year-end review of the general ledger for unusual, duplicate or unsupported transactions. Project, Event and Partner Support: Maintain working budgets for assigned projects and events using approved quotes, contracts, and scope changes, and track actual and committed costs against them. Prepare draft settlement statements under venue and partner agreements, applying the contracted rates, inclusions, and exclusions, and maintain the supporting ledgers. Ingaged is growing and its finance systems are still being built. Working Competence With Accounting Software: Transaction coding, bank feeds, and reconciliations. Ingaged uses QuickBooks Online, and we provide training on our own systems and conventions. Formulas, reconciliation layouts, and working papers a reviewer can follow without having to ask what you did. Enough to prepare summaries that a remote reviewer can act on without a phone call. Willingness to Follow Up by Telephone: Collections and missing records often move faster on the phone than by email. Comfort Working in a Multicultural Team: Including colleagues for whom English is a second language. Three or more years of experience in bookkeeping, reconciliation, accounts payable, accounts receivable, or a related finance function. A postsecondary diploma, advanced diploma, or degree in accounting, finance, commerce, bus

📌 Accounting Clerk, Financial Services (Ontario)
🏢 Anishinabek Employment and Training Services
📍 Ontario