In quick changing markets, customers worldwide rely on Thales. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible. Thales has a vacancy for a Project Buyer who is responsible for the transactional procurement process of RFX, Purchase Requisition and Purchase Order (PR/PO) lifecycle. They are required to expedite and follow-up on purchase orders to ensure delivery to support internal priorities and quality requirements are in accordance with terms and conditions issued. Drive continuous improvement of supplier performance and commodity cost. Collaborate internally with project management and senior leaders to achieve desired business outcomes. Requires developed and strong foundation of function skills and knowledge of relevant purchasing and sourcing concepts. The incumbent will be responsible for ensuring the effective and timely execution of purchasing activities. Regulatory Compliance Requirement This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List and /or the US the Export Administration Regulations (EAR). Receive, review, and process internal purchase requisitions (PR) for project-specific goods and services in accordance with company policies and requirements.
- Transform PRs into accurate and compliant purchase orders (PO), verifying commodity codes, ship-to locations, supplier information, and relevant documentation/notes (with guidance as needed).
- contractual/quality requirements, lead times, ordering constraints).
- Engage weekly with internal project teams to review priorities and provide status updates on open orders.
- Collect, challenge,



and master PR priorities in coordination with project planning and industry requirement. Support sourcing activities for project requirements, including assistance with RFx/RFP documentation and coordination.
- Support local negotiations within the delegated threshold, ensuring outcomes are reflected in PO terms and documentation. PO Management, Expediting & Delivery Tracking
- Engage with suppliers to ensure they acknowledge PO receipt and provide delivery commitment(s).
- Follow up and expedite purchase orders to ensure on-time delivery and adherence to contractual terms and quality standards.
- Monitor order/delivery progress, identify risks (e.g., Maintain ongoing updates to internal stakeholders regarding order status, delivery commitments, and expected changes. Liaise with suppliers to secure PO acknowledgement and delivery commitments, and support resolution of order discrepancies.
- Manage disputes and solve medium & high-level procurement problems; elevate significant matters to the Supply Chain Manager / Category Buyers / Category Managers or Procurement Project Managers as appropriate.
- Report medium & high-level procurement issues to the Supply Chain Manager / Category Buyers/Managers (CB/CM).
- Maintain ethical approach to supplier and internal relationships in accordance with relevant Thales policies. Support accounts payable follow-ups on outstanding or missing invoices, maintaining clear communication records. Reporting,



Cost/Status Monitoring & Continuous Improvement
- Prepare reports on purchases, including cost analysis to leverage and support strategic offers (with guidance as needed).
- Support KPI tracking for the role in coordination with the Supply Chain Manager.
- Monitor performance according to industry best practices and contribute to improving function performance.
- Report and track purchasing activity (e.g., Work proactively with the tactical team to enhance function performance and purchasing efficiency. Compliance, Documentation & System Support (ERP/SAP)
- Ensure day-to-day compliance with company purchasing policies/procedures; recommend policy/procedure changes to enhance effectiveness and efficiency.
- Support activities to ensure compliance with ISO series quality accreditation and Defense regulatory requirements.
- Support SAP/ERP functionality improvements to improve purchasing efficiencies (e.g., implementation of improved SAP functionality and related activities).
- Maintain ethical standards in all procurement tasks and ensure alignment with Thales policies. -Provide support in the implementation of improved SAP functionality to improve purchasing efficiencies.
- Support all aspects of the department as required, including other supply chain activities as needed. a) possess a university degree in any field and possess a minimum of 1 year of demonstrated experience in a procurement and finance related activity within the last 5 years; or possess a diploma from a recognized college program in procurement, finance, economics, commerce, accounting or materiel management and possess a minimum of 18 months of demonstrated experience in a procurement and finance related activity within the last 6 years; b) po

📌 Procurement & Travel Specialist (Quebec City)
🏢 Thales Canada
📍 Quebec City