Job Description

Job Description

Job Title: Project Field Coordinator

Job Description
The Project Field Coordinator supports on-site construction activities by keeping communication, documentation, and reporting highly organized between the general contractor and subcontractors. This position combines field presence with strong administrative and technical skills, focusing on site walks, documentation of damages and deficiencies, and accurate tracking of rework and costs. The role suits someone precise, detail-oriented, and proactive, who enjoys working on construction sites and using technology to maintain clear, accurate project records.

Responsibilities

Conduct regular site walks to observe and document project progress, damages, deficiencies, and rework needs. Prepare and submit daily site reports that clearly summarize observations, issues, and status updates. Take explicit, comprehensive photos on site and organize them in a structured digital filing system. Document damages, deficiencies, and rework in detail to support accurate tracking and resolution. Track costs associated with damages, deficiencies, and rework, ensuring proper documentation is in place for back-charges and reimbursements.

Support the preparation and maintenance of back-charge and reimbursement documentation in coordination with project stakeholders. Follow up consistently with the general contractor and subcontractors to ensure timely responses and completion of required actions. Support the Superintendent and Project Coordinator with administrative and coordination tasks related to field activities. Maintain accurate digital project records, including logs, reports, photos, and cost tracking documentation.

Use Microsoft Office, including Excel, to organize data, track information, and prepare reports.



Assist with basic estimating and administrative tasks related to construction project coordination. Communicate professionally with multiple stakeholders on site, ensuring information is clear, accurate, and timely. Stay on top of details, deadlines, and follow-ups to help keep the project organized and moving forward.

Essential Skills Strong written and verbal communication skills, with the ability to communicate professionally with multiple stakeholders. At least 1 year of experience working as a construction administrator on site. Comfort working on an active construction site, including wearing appropriate personal protective equipment (PPE). Comfortable using technology and digital tools for documentation, communication, and record keeping. Proficiency with Microsoft Office, including Excel, for tracking, reporting, and organizing project information.

Experience with project coordination in a construction environment. Strong organizational skills with a high level of attention to detail. Ability to work independently and follow through on tasks without constant supervision. Ability to manage multiple tasks and priorities in a fast-paced field environment. Additional Skills & Qualifications Experience with contract or construction-focused ERP systems. Ability to read and understand construction schedules. Familiarity with MS Project or similar scheduling tools.





Previous experience as a Project Coordinator or in a similar project support role. Experience with basic estimating or administrative tasks related to construction projects. Proven ability to work as a self-starter, taking initiative to identify and address issues on site. Comfort using digital tools for photo management and electronic record keeping. Why Work Here?

You will join a long-term, stable opportunity with a planned four-year contract, offering the chance to build deep project knowledge and see work through from early stages to completion. The role provides a strong blend of field and administrative experience, helping you develop valuable skills in project coordination, documentation, and cost tracking.

You will work in an environment that values organization, accountability, and professional communication, with the autonomy to manage your day-to-day responsibilities while contributing directly to project success.

Work Environment

This is an hourly position with a standard schedule of Monday to Friday, approximately 7:30 a.m. to 4:00 p.m., including a lunch break. The role involves regular presence on an active construction site, where appropriate personal protective equipment (PPE) is required. You will also perform work remotely, so you must be a self-starter who can stay organized and productive with minimal supervision.

The environment combines field work and digital administration, relying heavily on technology, Microsoft Office, and other project tools to manage documentation and communication. The position suits someone who is very organized, tech-savvy, and comfortable balancing on-site responsibilities with structured digital record keeping.

Job Type
& Location This is

📌 Project Field Coordinator (Dartmouth)
🏢 Aerotek
📍 Dartmouth