Executive Assistant Primary

Location:
342 Water St, Vancouver, BC Work Model: In-office (On-site) Permanent, Full-time Bridgemans Services Group LP provides flexible, full-service vessels for industrial workforce accommodation, logistics and ferry service at any location throughout the world. BSG customizes services to the exact needs and locations of clients, ensuring that solutions meet precise specifications, including logistics, crew transfers, housekeeping, catering and the fulfillment of all HSE requirements. The Executive Assistant provides high-level administrative and organizational support to the President and the Executive, Support Specialist. This position serves as a trusted point of coordination between the executives, internal departments, clients, business partners and other external stakeholders. The Executive Assistant manages complex schedules, communications, meetings, travel and competing priorities while helping ensure that the President's commitments, decisions and action items are effectively coordinated and completed. Manage complex calendars for the President, including meetings, appointments, travel and competing priorities. Coordinate internal and external meetings, including invitations, agendas, supporting materials and meeting logistics. Draft, review and format correspondence, reports, presentations, briefing notes and other executive materials. Serve as a key point of contact between the executives and employees, clients, contractors, professional advisors and business partners. Ensure urgent and time-sensitive matters are brought to the Presidents attention. Prepare agendas, presentations, reports and background materials. Travel and Expense Administration Arrange domestic and international travel, including flights, accommodations, ground transportation and detailed itineraries as required.



Coordinate changes and resolve travel-related issues as they arise. Prepare and reconcile expense reports and corporate credit card transactions. Maintain appropriate supporting documentation and ensure expenses are submitted in accordance with company policies. Operational and Administrative Support Support special projects, corporate initiatives, events and executive assignments. Identify administrative process improvements and implement practical systems to improve efficiency. Provide backup administrative support to the executive office when required. Diploma or degree in business administration, office administration, communications or a related field is preferred. Minimum five years of progressive executive-support experience, preferably supporting senior executives. Experience supporting executives in a rapid-paced, project-based or operational organization is an asset. Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint, implementation of AI tools. Strong experience coordinating complex calendars, meetings and domestic and international travel. Demonstrated ability to prepare polished correspondence, presentations, reports and meeting materials. Experience working with confidential corporate, financial, legal or personnel information. Confidence working with senior leaders and external stakeholders Ability to work independently with limited supervision Primarily office-based, with flexibility required to support executive schedules and changing business priorities. Occasional work outside regular business hours may be required. Some domestic or international travel may be required. We are committed to workplace excellence, safe work environments and the communities where we work and live.
Bridgemans Services Group LPhires on the basis of merit and is committed to Employment equity and development. #

📌 Executive Administrative Assistant Needed Immediately (Canada)
🏢 BRIDGEMANS Services Group
📍 Canada