About Kooy Brothers

Kooy Brothers Equipment Ltd. is a family-owned and operated equipment dealership that has been serving customers for more than 40 years. Our business is built on strong relationships, practical problem-solving and people who take pride in getting the job done well.

As we continue to grow, we’re looking for an experienced, hands‑on HR Manager to take ownership of the day‑to‑day HR function and help us continue building a strong employee experience.

The Opportunity

This is a broad, hands‑on HR leadership role for someone who likes being close to the business and is equally comfortable advising managers and owning essential HR and payroll operations.

You’ll serve as Kooy Brothers’ primary HR and Payroll resource, working directly with our leadership team and managers across the organization. You’ll provide practical HR advice while also owning the processes that keep things running behind the scenes.

One day you might be coaching a manager through an employee issue, the next you could be recruiting a technician, reviewing payroll information, updating a policy or helping a new employee get settled in.

There is support and structure already in place, but plenty of opportunity for the right person to continue improving how we do things.

What You’ll Do

HR Operations & Payroll

- Maintain accurate employee records and HR documentation via our HRIS Humi.
- Manage and maintain Humi, including employee changes, documentation, time‑off administration and reporting.
- Support coordination of employee perks.
- Validate timesheets, hours, overtime, paid time off, new hires,



departures and other payroll inputs in collaboration with managers via our HRIS and payroll system(s).
- Prepare employment letters, compensation changes and other employee documentation.
- Manage employee departures and offboarding requirements.
- Serve as the primary payroll administrator, preparing and processing weekly payroll accurately and on time, with Finance responsible for payroll approval, reconciliations, year end and backup coverage.
- Prepare payroll inputs and supporting reports for Finance review and approval; investigate payroll discrepancies and respond to employee pay inquiries.
- Via our payroll system, prepare Records of Employment and maintain accurate payroll records, providing information and support to Finance for reconciliations and year‑end activities.

Recruitment & Onboarding

- Manage recruitment across the organization, with a particular focus on skilled trades and operational roles.
- Work with hiring managers to understand staffing needs and develop effective recruitment strategies.
- Manage job postings, candidate screening, interviews, references and offers.
- Coordinate employment agreements and pre‑employment requirements.
- Own the onboarding process and help new employees get off to a strong start.

Employee Relations & Manager Support

- Serve as the primary HR resource for employees and managers.




- Coach managers through performance, attendance, conduct and employee relations matters.
- Support progressive discipline, performance improvement and workplace investigations as required.
- Provide practical guidance on employment standards, company policies and HR best practices.
- Support accommodation, disability, return‑to‑work and leave processes.
- Help leaders navigate difficult conversations thoughtfully and consistently.

Employee Experience & Organizational Support

- Support employee communication and engagement initiatives.
- Coordinate employee recognition and service awards.
- Help leadership identify emerging people issues and workforce needs.
- Support compensation reviews and other annual HR activities.
- Build trusted relationships across the organization and be a visible, approachable HR presence for employees.

Policies, Compliance & Health and Safety

- Maintain and update HR policies, procedures and the Employee Handbook.
- Help ensure compliance with Ontario employment legislation and evolving HR requirements.
- Support health and safety administration, including the Joint Health and Safety Committee, incident documentation, WSIB and return‑to‑work processes.
- Maintain required HR and health and safety records.
- Identify opportunities to improve HR processes while keeping them practical for the business.

What You Bring

We’re looking for someone with solid HR judgment who can operate independently without making HR unnecessarily complicated.

Ideally, you bring:

- 5+ years of progressive HR generalist experience.
- Hands‑o

📌 HR/Payroll Manager (Canada)
🏢 Kooy Brothers Equipment
📍 Canada