Job Summary: Subcontractor Administrator supports subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. Serves as a liaison between subcontractors and project teams while ensuring accurate records, timely processing, and audit readiness.

Responsibilities:
• Coordinate and manage the Subcontractor pre-qualification process
• Administer and distribute Master Agreements for Subcontractors
• Review Agreement modifications providing advice and interpretation to Ops team
• Analyze and manage required compliance documents including contractor’s license, certificates of insurance, insurance endorsements & lien releases
• Issue Work Authorizations & Change Orders
• Review and process Subcontractor monthly invoices
• Review of Contracts for Subcontractor
• Assist Subcontractors & Bosch PM’s with contract or status inquiries
• Support month-end and year-end close activities
• Monitor timely submission of Certified Payroll & OCIP as related to compliance
• Maintain compliant audit files and support internal and external audit requests
• Maintain current knowledge of relevant subcontract procedures and practices
• Special projects as assigned
• Other duties as assigned Required

Qualifications:
• At least 3 years of experience in a construction setting, specifically in insurance, contract management, or compliance
• Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Ability to manage and analyze compliance documents, including contractor licenses, certificates of insurance, and lien releases
• Excellent attention to detail for maintaining compliant audit files and supporting internal and external audit requests
• Demonstrated ability to work under pressure, multi-task, and meet deadlines




• Strong organizational and time-management skills to coordinate the Subcontractor pre-qualification process and manage compliance activities
• Customer service-focused mindset to assist Subcontractors and internal teams with inquiries
• Excellent communication and interpersonal skills to collaborate with the operations team and other stakeholders
• Construction projects accounting experience Preferred

Qualifications:
• Bachelor’s Degree in Business Administration, Contract Management, or a related field
• At least 5 years of experience in a construction environment, specifically in insurance, contract management, or compliance
• Experience with Certified Payroll and Owner-Controlled Insurance Programs (OCIP)
• Knowledge of subcontractor procedures, practices, and compliance standards
• Familiarity with month-end and year-end close activities in a contract or compliance environment
• Previous experience managing and interpreting Master Agreements or agreement modifications
• Experience supporting special projects related to contract or compliance management
• Experience with Microsoft D365 Physical Demands: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.
• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment Working

Conditions:
In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.
• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate Salary Range: $75,000
- $85,000 DOE

📌 Subcontract Administrator (Canada)
🏢 Paladin Technologies
📍 Canada