Job Summary: The Associate
- Investor Services is responsible for delivering day-to-day client service, including the accurate processing and review of securities transactions and the timely completion of reporting requirements. This role operates in a fast-paced environment with strict deadlines and high client expectations.

Key responsibilities
include reviewing capital transaction documentation and maintaining KYC and AML records to support regulatory compliance Essential Functions General Responsibilities
• Work with oversight of Senior Associate
- Investor Services on all aspects of investor services for a large number of hedge fund, fund of fund and private equity fund accounts with a high volume of transactions and inquiries
• Respond to requests and inquiries from portfolio managers and investors
• Perform Anti-Money Laundering (AML) checks whilst displaying a comprehensive knowledge of the established practices, processes and procedures
• Compliance with documentation standards as they relate to investor qualification criteria under U.
S. and other jurisdictional requirements (FATCA, OFAC, AIFMD etc.) and client constitutive documents
• Recording and review of compliance documentation for regulatory, anti-money laundering and know-your-customer standards
• Capital Transaction processing – review, verification, acceptance and processing of capital transactions for a group of high profile and key clients
• Maintenance of member registers including responsibility for data integrity
• Review and file original documents received
• Update contact details and distribution lists for registered shareholders
• Check Investor Services inbox and SharePoint fax queue and respond to queries
• Support client phone lines and e-mail communication Reconciling Responsibilities




• Log all incoming subscription, redemption and transfer transactions in FM3
• Attach downloaded SWIFT reports to transaction entries in FM3
• Add review to pending subscriptions, redemptions and transfers in FM3
• Follow up on any AML needed for subscription, redemption or transfer orders
• Submit transfer requests to client for approval Other Responsibilities
• Download client contact information reports from PI Web and update information in our system on a regular basis
• Other job functions as required Job Qualifications
•

Qualifications:
: A university graduate with a bachelor's degree in humanities, economics, finance, business, or a related discipline
•

Experience:
A recent graduate and/or a candidate with at least one year of experience working in a similar role in the financial services industry
• Knowledge: Technical knowledge of alternative investment products, operations and the offshore financial services industry including systems technology, valuation, prime brokerage, financing and custody preferred Technical Requirements
• Solid working knowledge of all Windows applications with Excel to an advanced level General Skills & Abilities Required
• Strong Communication

Skills:
Demonstrates clear verbal articulation, active listening, writing for clarity and purpose, adapting messages to diverse audiences and providing and receiving constructive feedback




• Organizational Agility in Rapid-Paced Environments: Demonstrates strong organizational capabilities, effectively managing competing priorities, coordinating multiple tasks simultaneously, and maintaining accuracy and efficiency in dynamic, deadline-driven settings
• Relationship Management and Client Service Excellence: Builds and maintains strong professional relationships, understands client needs and expectations, and delivers responsive, high-quality service that fosters trust and long-term engagement
• Self-Driven Problem Solving and Work Ethic: Exhibits initiative, accountability, and persistence in identifying challenges, developing practical solutions, and delivering results while maintaining a strong commitment to professional excellence
• Strategic and Analytical Attention to Detail: Applies a detail-oriented and analytical approach to evaluating information, identifying trends and inconsistencies, and making informed decisions that support organizational objectives
• Time Management, Planning, and Prioritization

Skills:
Effectively organizes workload, plans activities proactively, and prioritizes responsibilities to meet deadlines, optimize efficiency, and achieve desired outcomes
• Interpersonal and People-Focused Engagement: Thrives in collaborative and client-facing environments, building positive relationships through approachable communication, teamwork, and a genuine interest in supporting others
• Integrity and Ethical Judgment: Demonstrates high moral and ethical standards, exercising sound judgment, maintaining confidentiality, and acting with honesty, professionalism, and accountability in all interactions Terms
• Full-Time on-site role
• Compensation commensurate with qualifications and experience

📌 Associate - Investor Services (Toronto)
🏢 Harmonic Fund Services
📍 Toronto