Date Posted: October 19th, 2026

Posting Deadline: November 2nd, 2026

Department: Housing & Conference Services

Type of Employment: Permanent, Full-Time

Group Affiliation: Bargaining Unit 179, Group 7 ($47,988- $58,659 annually)

At Saint Mary's University, you will be surrounded by a talented and dedicated team of professionals committed to accessibility, diversity, and the provision of a positive and supportive learning environment. We recognize the importance of the contribution and growth of each individual in the University's success. We are currently looking to fill the position of Conference & Event Coordinator to join our Housing & Conference Services team.

What we offer

As a team member at Saint Mary's, we are proud to offer many benefits. Some of these include:

- Competitive compensation
- Comprehensive benefits package
- Defined Contribution Pension plan
- Vacation
- Adaptable Workplace
- Holiday closure
- Summer hour schedule
- Discounted Employee Transit EPass through Halifax Transit

Job Information and Responsibilities

Under the direction of the Manager, Conference Services, the Conference & Event Coordinator will:





- Provides expertise and support to internal and external clients and groups through the three phases of their respective events: planning and organization, execution and on-site support, and follow-up.
- Co-ordinates events and functions requiring a broad range of university resources and service delivery units including Facilities Management, Food Service, University Security, and Liquor Services. Functions as a liaison with departments to ensure seamless service delivery to clients both internal and external.
- Facilitates the acquisition of external resources via outside contractors to meet client needs and requirements (i.e. additional audio-visual equipment, decorating solutions, or non-traditional set-ups for space)
- Prepares standard contracts and agreements for each group or event.
- Physically checks arrangements at function location to ensure space preparation as necessary.
- Manages on-site logistics and provides on-site support to respond to emerging client issues and concerns.
- Supports and co-ordinates student and student society functions including ensuring policies pertaining to space usage for students are observed.
- Receives, processes, and records payments for invoices, deposits and/or refunds.
- Receipts all

📌 Conference & Event Coordinator – Housing & Conference Services (Bargaining Unit 179) (Halifax Regional Municipality)
🏢 Saint Mary’s University
📍 Halifax Regional Municipality