Position DetailsJob Number:JR02505Department:CCNJob Type:Temporary (Fixed Term), Full timeWork Setting:In-PersonContract Duration: (If applicable)11 monthsNumber of Positions:1Hourly Rate (Min / Max):$
- $ ScheduleWork Days:Monday to FridayTime of Day:DaysShift:Hours
- 7.5Shift Start: (If applicable)Reason for Posting:Posting is for a new roleApplication DatesOpening Date: Closing Date:

Job Description
We are seeking a Research Administrative Assistant to provide administrative support to the Director of the Centre for Clinical Neurosciences located at the West 5th Campus. The Research Administrative Assistant provides administrative and analytical support to the Director in a variety of areas. Coordinates activities on the Directors behalf and acts as a liaison to senior management across St. Joe’s and McMaster. Works under general direction within a clear framework of accountability and exercises substantial personal responsibility and accountability to deliver results. Provides lead hand supervision to administrative staff within the office.
• Act as a point person for all staff who support the Director.
• Prepare detailed briefing materials for the Director prior to meetings.
• Provide pertinent facts, data, and other background information for meetings, reports, inquiries, agendas, and presentations.
• Oversee and direct workflow, independently respond to inquiries, complaints, and concerns from callers and visitors on behalf of the Director.
• Keep track of assignments made to others for actions to be taken on the Director’s behalf and ensure that deadlines for responses are met.
• Coordinate the submission of information and documentation required to initiate, facilitate, and conclude various processes such as recruitment, annual performance review,



and selection committees.
• Review candidate documentation and prepare recommendations for review by others.
• Plan, coordinate, and schedule interviews for candidates, including travel arrangements and hotel accommodations.
• Participate in the development and implementation of projects, work methods and procedures. Recommend procedural changes to improve unit efficiency, including recommendations on staff requirements.
• Follow-up on and ensure appropriate implementation of decisions made by the Director.
• Resolve complex problems within area of responsibility and consult relevant documentation and liaise with appropriate resource persons to obtain and provide information on a variety of diverse and complex administrative issues.
• Collect, analyze, assess, and summarize information relevant to the decision-making process and develop recommendations for final approval and implementation.
• Develop estimates of time, resources, and budgets required for various activities, events, and projects.
• Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year.
• Exercise appropriate controls, monitor, and reconcile accounts.
• Plan and coordinate a variety of events and activities such as conferences, seminars, and workshops.
• Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
• Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel.
• Provide policy and procedure information to others.
• Gather and compile the paperwork required to facilitate the hiring and

📌 SJR - Research Administrative Assistant (Canada)
🏢 St. Joseph
📍 Canada