Position Overview

Papagino Foods Inc., a supplier of bakery ingredients and foodservice products, is seeking a reliable, organized and detail-oriented Accounting & E-Commerce Administrative Coordinator.

This role supports daily accounting, office administration, customer service, inventory management and e-commerce operations. The successful candidate must have robust Microsoft Excel skills and practical experience with QuickBooks Online and Shopify.

Key Responsibilities

Accounting and Financial Administration

- Use QuickBooks Online to prepare invoices, record payments and expenses, and maintain accurate financial records.
- Manage accounts payable and accounts receivable, including payment follow-ups and overdue account collections.
- Verify supplier invoices against purchase orders and receiving records, checking quantities, pricing and product codes.
- Prepare cheque runs, bank deposits and supporting payment documentation.
- Perform bank and account reconciliations and investigate discrepancies.
- Reconcile customer and supplier statements and match payments to outstanding invoices.
- Generate financial reports and assist with job costing and budgeting.

E-Commerce and Order Processing

- Maintain Shopify product listings, including pricing, descriptions, images, inventory quantities and website content.
- Process online orders and coordinate preparation for customer pickup, delivery or shipment.
- Assist with picking, packing and verifying orders for accuracy.
- Respond to online customer inquiries and resolve order-related concerns promptly and professionally.

Office Administration and Customer Service

- Perform daily office and administrative duties to support business operations.
- Answer telephone calls and emails and assist walk-in customers with orders and product inquiries.
- Handle customer complaints professionally and coordinate appropriate resolutions.




- Maintain accurate customer and supplier records.
- Organize electronic and paper filing systems and ensure records are complete and accessible.

Excel Reporting and Inventory Support

- Create and maintain Excel spreadsheets using formulas, sorting, filtering and data-validation tools.
- Prepare inventory reports, reconciliations and financial tracking schedules.
- Maintain accurate stock records and assist with inventory counts.
- Identify and investigate discrepancies between physical inventory and system records.
- Support receiving activities by verifying stock quantities against purchase orders.

Confidentiality

- Protect confidential company, employee, customer and supplier information.
- Follow company procedures for secure record keeping and access to financial and e-commerce systems.

Required Qualifications and Skills
- Advanced working knowledge of Microsoft Excel, including formulas, lookups, PivotTables, sorting, filtering and reconciliation.
- Practical experience using QuickBooks Online for bookkeeping and account reconciliation.
- Hands-on experience maintaining Shopify product listings and processing customer orders.
- A sound understanding of accounts payable, accounts receivable and basic bookkeeping principles.
- Strong organizational, customer-service and written and verbal communication skills.
- Excellent attention to detail and accuracy when handling financial records, inventory and orders.
- Ability to prioritize tasks, meet deadlines and work independently while supporting a small team.
- Willingness to assist with hands-on order preparation and inventory duties.

Preferred Qualifications
- Previous experience in wholesale, distribution, foodservice or e-commerce.
- Post-secondary education in accounting, bookkeeping, business administration or a related field.

Pay: $21.00-$24.00 per hour Expected hours: 37.5 per week

Benefits

- On-site parking

Work Location: In person

📌 Accounting & E-Commerce Administrative Coordinator (Scarborough)
🏢 Papagino Foods
📍 Scarborough